Executive Council Meeting

April 19, 2008
Muncie IN

Motions/Acclamations

It was approved by unanimous acclamation to approve the Minutes of the January 26, 2008 Executive Council meeting.

It was approved by unanimous acclamation to accept changing the word position to duties in the approved changes to Article X Officers, Section 2 of the Bylaws (MOTION VII).

It was approved by unanimous acclamation to move forward with the online incident report form.

It was approved by acclamation to accept the E-mail Executive Council poll of the Park Pilot Program Legal Aircraft Logo Program.

MOTION I: Moved by D. Holland (EVP) and seconded by T. Stillman (V) to accept the auditors' report.
MOTION passed unanimously

MOTION II: Moved by C. Bauer (VI) and seconded by J. Rice (VIII) to increase the number of recognized holidays for AMA staff to 11 (eleven).
MOTION passed: 9-Y; 4-N (EVP, II, III, IV)

MOTION III: Moved by C. Bauer (VI) and seconded by B. Nelson (XI) that Council adopt the new Standing Rule relating to Article III Club Officer Coverage.
MOTION passed unanimously

“Club Officers who are designated on the AMA Club Charter form application, or any proper amendment thereto, are provided primary insurance coverage under the AMA General Liability Policy while performing their duties as Club Officers for their AMA Charter Club.”

MOTION IV: Moved by C. Bauer (VI) and seconded by B. Nelson (XI) to submit the changes to AMA Bylaws Article III Membership, Section 2(a) to the Leader Members for ratification.
MOTION passed unanimously

Change the first sentence to read: “The Charter provides the local organized group with added insurance protection for the Club, the Club Officers related to their duties as officers, and flying site owners.”

MOTION V: Moved by T. Stillman (V) and seconded by M. Smith (IX) to submit the changes to AMA Bylaws Article VIII Meetings, Section 2 to the Leader Members for ratification.
MOTION passed unanimously

Change the first sentence to read: “Special Executive Council Meetings may be called by the President, Executive Vice President, any five (5) EC members or upon written request of 5% of voting members of the Academy.”
MOTION VI: Moved by C. Bauer (VI) and seconded by B. Nelson (XI) to submit the changes to AMA Bylaws Article IX Nominations and Elections, Section 3 to the Leader Members for ratification.
MOTION passed unanimously

Change the first sentence to read: “To be eligible to discharge the duties of AMA President or Executive Vice President, a nominee must be a Leader Member of the AMA and must previously have served as a member of the Executive Council or Associate Vice President or as a Contest Board member for at least 1 year.”

MOTION VII: Moved by M. Smith (IX) and seconded by B. Teague (IV) to submit the changes to AMA Bylaws Article X Officers, Section 2 to the Leader Members for ratification.
MOTION passed unanimously

Change the first paragraph to read: “In the event of a vacancy in the position of AMA President during a regular term due to death, incapacity, inactivity, resignation, impeachment or removal from office, the Executive Vice President shall assume the duties of President of the AMA until a special election can be held for a new President so that the newly-elected President would fill out the remaining position time of the Presidency until the next regularly scheduled election.”

MOTION VIII: Moved by B. Nelson (XI) and seconded by M. Smith (IX) to submit the changes to AMA Bylaws Article X Officers, Section 4 to the Leader Members for ratification.
MOTION passed unanimously 

Section 4 to read: “The Executive Vice President is an Officer of the AMA, and will perform such duties and responsibilities as may be assigned by the President or the Executive Council of the AMA. The Executive Vice President shall assume the duties of the President in the event a vacancy as described in Section 2, until such vacancy is filled, and when so acting shall have all the powers of, and be subject to all of the restrictions upon the President.”

MOTION IX: Moved by T. Stillman (V) and seconded by M. Smith (IX) to submit the re-write of AMA Bylaws Article X Officers, Section 1 to the Leader Members for ratification.
MOTION passed unanimously

Section 1 to read: “The Officers of the AMA shall be a President, an Executive Vice President, a Chief Financial Officer, and a Vice President to represent each of the AMA Districts. Terms of Office for the President, Executive Vice President and Vice Presidents representing each of the AMA Districts shall be 3 calendar years or until their successors are elected. All terms of office shall begin January 1. The Chief Financial Officer shall be appointed by ¾ affirmative vote of the Executive Council to a three-year term. In addition, there shall be an Executive Director who shall be selected by a ¾ affirmative note of the Executive Council, and who shall serve in accordance with a contract approved by the Executive Council.” 

MOTION X: Moved by G. Fitch (II) and seconded by B. Nelson (XI) to submit the new AMA Bylaws Article X Officers, Section 8 to the Leader Members for ratification.
MOTION passed unanimously 

New Section 8: “The Chief Financial Officer/Treasurer of the AMA shall be an Officer of the AMA and a non-voting ex-officio member of the Executive Council. The Chief Financial Officer shall be appointed by a ¾ affirmative vote of the Executive Council at the first Executive Council meeting after the election of the even-numbered District Vice Presidents for a 3-year term. The Chief Financial Officer/Treasurer position is a voluntary Executive Council Board position. The Chief Financial Officer/Treasurer shall serve in accordance with the position description of functions and be subject to minimum qualifications and experience as adopted by the Executive Council.”

MOTION XI: Moved by C. Bauer (VI) and seconded by B. Brown (III) to submit the changes to AMA Bylaws Article XI Executive Council, Section 2 to the Leader Members for ratification.
MOTION passed unanimously 

Section 2 to read: “The Executive Council shall be composed of the President, the eleven District Vice Presidents, Executive Vice President, Chief Financial Officer/Treasurer and an ex-officio member who shall be an Officer of the National Aeronautic Association designated by the NAA. The NAA designee is an ex-officio member who has the right to vote, but shall not be counted in determining if a quorum is present at a meeting. The Chief Financial Officer/Treasurer is a non-voting ex-officio member of the Executive Council. The AMA President shall act as Chairperson of the Executive Council.”

MOTION XII: Moved by C. Bauer (VI) and seconded by J. Rice (VIII) to accept the report of the Flying Site Grant Committee.
MOTION passed unanimously

MOTION XIII: Moved by J. Rice (VIII) and seconded by B. Brown (III) to accept the Scholarship Endowment Fund program as presented April 19, 2008 by the Scholarship Committee.
MOTION passed unanimously

MOTION XIV: Moved by B. Brown (III) and seconded by C. Bauer (VI) that AMA builds a pavilion in close proximity to Nats Headquarters with a financial constraint of fifty thousand dollars ($50,000); the pavilion will be named The Buso Pavilion.
MOTION passed: 12-Y; 1 Abstain (NAA)

MOTION XV: Moved by M. Smith (IX) and seconded by G. Fitch (II) that Council engage the services of J Walcher Communications for a period of 12 months beginning in 2008.
MOTION passed unanimously

MOTION XVI: Moved by J. Rice (VIII) and seconded by T. Stillman (V) to accept the report of the Safety Committee.
MOTION passed unanimously

MOTION XVII: Moved by C. Bauer (VI) and seconded by R. Hanson (X) to accept the Safety Committees recommendation to waive – on a provisional basis – the Frequency Sharing Agreement requirements as listed under item 6 in the RC section of the current AMA Safety Code for club(s) operating exclusively on 2.4 GHz. The club(s) must obtain a special wording Certificate of Insurance for each site operating exclusively on 2.4 GHz if a Certificate of Insurance is required by the site owner.
MOTION passed: 12-Y; 1-Abstain (NAA)

MOTION XVIII: Moved by B. Teague (IV) and seconded by T. Stillman (V) to accept the Executive Director Evaluation Committees' report for the Executive Director evaluation for the period December 4, 2006 to December 31, 2007, to include the recommended adjustments in salary. 
MOTION passed: 12-Y; 1 Abstain (NAA) 

MOTION XIX: Moved by R. Hanson (X) and seconded by B. Teague (IV) that Council approve a one-year membership pilot program for the 2008 air show season by which the AMA Air Show Teams offer a ten dollar ($10) 90-day AMA Introductory Membership as an Air Show (at the show only) “Special.” To be evaluated for continuation in subsequent air show seasons.
MOTION passed unanimously

MOTION XX: Moved by R. Hanson (X) and seconded by B. Teague (IV) to send the disabled membership dues concept to the Membership Committee for further review.
MOTION passed unanimously