Motions/Acclamations 
January 11, 2009 Executive Council Meeting

District IV Vice President B. Teague was not in attendance at this meeting.

It was moved, seconded and approved by acclamation to accept the minutes of the October 25, 2008 Executive Council meeting.

It was moved, seconded and approved by acclamation to adopt the Code of Conduct/Ethics Policy as presented January 11, 2009.

It was moved, seconded and approved by acclamation to adopt the Whistleblower Policy as presented January 11, 2009.

It was moved, seconded and approved by acclamation to accept Mark Smith’s recommendation and approve Jim Wallen as interim District IX VP.

Motion I: Moved by G. Fitch (II) and seconded by J. Rice (VIII) to accept the AMA Emergency Assistance Program as outlined by I. Maine at the January 11, 2009 Executive Council meeting.
Motion passed unanimously

Motion II: Moved by G. Fitch (II) and seconded by B. Nelson (XI) to amend AMA’s Bylaws Article XII Competition Jurisdiction, Section 1, sentence 6 which reads: “One member of each Contest Board shall be appointed Chairperson of that Board by the President,” to now read: “Each Contest Board Chairperson shall be elected by majority vote of the Contest Board members, to serve a two year term. The elected Chairperson fills and serves at this position at the approval of the AMA President.”
Motion passed unanimously

Motion III: Moved by J. Rice (VIII) and seconded by B. Nelson (XI) to amend AMA Flying Site Development/
Improvement Grant application page 6, Project Costs, to read: Project costs can only include monies spent since the previous year’s application cutoff date or projected work for the new year. If application includes work already completed, documentation must be provided to show that work and supplies were completed and paid for between the previous and current year cutoff date. The club must also provide justification for not submitting the application within the time requirements. In no case will clubs be allowed to request monies for expenditures more than one cycle back.
Motion passed: 9-Yes; 3-No (VI, VII, and X)

Motion IV: Moved by B. Brown (III) and seconded by J. Giffin (X) that content material for Model Aviation columns for the CFO (Chief Financial Officer) and EVP (Executive Vice President) will be in accordance with the job descriptions put forth in the Standing Rules.
Motion passed unanimously

Motion V: Moved by J. Rice (VIII) and seconded by A. Argenio (I) that Council approves the recommendation of the Executive Director Evaluation Committee.
Motion passed unanimously (VPs for District IV, VI, VII and X were not present.)

Motion VI: Moved by B. Brown (III) and seconded by G. Fitch (II) that with the addition of the name change to AMA Model Aviation Hall of Fame Award, Council accepts the recommendation of the Hall of Fame Committee.
Motion passed unanimously (VPs for District IV, VI and VII were not present.)

Motion VII: Moved by A. Argenio (I) and seconded by G. Fitch (II) to add to Bylaws Article X a new Section 3 as follows:
Any elected officer of the association is limited to serving in the same position to three consecutive full terms. After this third term the officer may not run again for the same elected position without standing down for at least one election cycle. After one cycle an individual may run again for a previously held position and be eligible to serve for another three consecutive full terms.
In any election, if there is no qualified candidate* of record (as determined by the chair of the Nominating Committee) 30 days before the nomination process ends**, an incumbent officer who has served the maximum number of complete terms may then be considered for an additional term by being nominated, per normal procedures, for the position currently held. If elected, this officer must stand down after this one term unless there is no qualified nominee, as determined above, in a subsequent cycle.
This term limitation is effective taking into consideration current elected officers’ service. Any current elected officer has the option of serving an additional consecutive full term after adoption of these term limitations, if they have already served three consecutive full terms as of the date of the adoption of these term limitations.

*A qualified candidate is defined as someone who meets all the qualifications necessary to hold the office he or she is seeking including, but not limited to, Leader Member status.

**The end of the nomination process is defined as the last day when nominations will be accepted at AMA Headquarters for the current year elections.

Renumber all sections following the new Section 3.

Motion passed: 8-Yes; 1-No (III) (VPs for District IV, VI, VII and XI were not present.)