Executive Council Telephone Conference Call
January 22, 2009
5 p.m. EST

Attendees:
Executive Council: Charlie Bauer, Bliss Teague, Andy Argenio, Bill Oberdieck, Tony Stillman, Gary Fitch, Dave Mathewson, Doug Holland, Jim Rice

Guests: Felix Gora 

Staff: Jim Cherry, Lisa Johnson 

The meeting was called to order by President Dave Mathewson. Dave stated the purpose of this meeting was to clarify the wording of the last paragraph in the Bylaw Term Limit motion. It was determined that those in attendance represented the required quorum. 

Bylaw Term Limit Wording Revision-Clarification 

This issue is relative to the language of the last paragraph (in italics below) of Motion VII that was passed January 11.

MOTION VII: Moved by A. Argenio (I) and seconded by G. Fitch (II) to add to Bylaws Article X a new Section 3 as follows:
Any elected officer of the association is limited to serving in the same position to three consecutive full terms. After this third term the officer may not run again for the same elected position without standing down for at least one election cycle. After one cycle an individual may run again for a previously held position and be eligible to serve for another three consecutive full terms. 

In any election, if there is no qualified candidate* of record (as determined by the chair of the Nominating Committee) 30 days before the nomination process ends**, an incumbent officer who has served the maximum number of complete terms may then be considered for an additional term by being nominated per normal procedures for the position currently held. If elected, this officer must stand down after this one term unless there is no qualified nominee, as determined above, in a subsequent cycle. 

This term limitation is effective taking into consideration current elected officers’ service. Any current elected officer has the option of serving an additional consecutive full term after adoption of these term limitations, if they have already served three consecutive full terms as of the date of the adoption of these term limitations. 
*A qualified candidate is defined as someone who meets all the qualifications necessary to hold the office he or she is seeking including, but not limited to, Leader Member status. 

**The end of the nomination process is defined as the last day when nominations will be accepted at AMA Headquarters for the current year elections. 

Renumber all sections following the new Section 3. 

MOTION passed: 8-Yes; 1-No (III). (VPs for Districts IV, VI, VII, and XI were not present.)

The following motion was made during the Executive Council telephone conference call on January 22, 2009. 

Motion I: Moved by Andy Argenio (I) and seconded by Charlie Bauer (VI) to amend Motion VII from January 11 that was previously adopted regarding term limits to read with the change in the last paragraph (in italics below) as follows: 

Any elected officer of the association is limited to serving in the same position to three consecutive full terms. After this third term the officer may not run again for the same elected position without standing down for at least one election cycle. After one cycle an individual may run again for a previously held position and be eligible to serve for another three consecutive full terms. 

In any election, if there is no qualified candidate* of record (as determined by the chair of the Nominating Committee) 30 days before the nomination process ends**, an incumbent officer who has served the maximum number of complete terms may then be considered for an additional term by being nominated, per normal procedures, for the position currently held. If elected, this officer must stand down after this one term unless there is no qualified nominee, as determined above, in a subsequent cycle. 

Those current elected officers at the date of adoption of these term limitations, who have served three or more consecutive full terms in the same position are granted eligibility to run for their current position for one additional consecutive full term after completion of their current term, after which they must stand down and/or be subject to the provisions of these term limitations. 
*A qualified candidate is defined as someone who meets all the qualifications necessary to hold the office he or she is seeking including, but not limited to, Leader Member status.
**The end of the nomination process is defined as the last day when nominations will be accepted at AMA Headquarters for the current year elections.
Renumber all sections following the new Section 3. 

Motion passed unanimously. (VPs for Districts III, IX, X, XI, and NAA were not present)