Executive Council Meeting

February 9, 2002
Muncie, IN

OFFICIAL

Introductions
President's Report
Executive Vice President's Report
Executive Director's Report
NAA Report
Committee Reports:
New Business

The President, who chaired the meeting, called the meeting to order at 8:00 a.m.

INTRODUCTIONS

President Dave Brown, Hamilton, OH; Executive Vice President Doug Holland, Raleigh, NC; District Vice Presidents: I-Don Krafft, Duxbury, MA; II-Dave Mathewson, Camillus, NY; III-Bob Brown, Bradford, PA; IV-Chuck Foreman, Kill Devil Hills, NC; V-Jim McNeill, Birmingham, AL; VI-Charlie Bauer, Norridge, IL; VII-Bill Oberdieck, Southgate, MI; VIII-Sandy Frank, Weatherford, TX; IX-Russ Miller, Carrington, ND; X-Rich Hanson, Scottsdale, AZ; XI-Bruce Nelson, Spokane, WA; NAA Representative Don Koranda; Executive Director Joyce Hager; Felix Gora General Counsel; JoAnne Brown, Recording Secretary. 

In attendance from AMA Headquarters: Mary Hurn, Steve Kaluf, Carl Maroney; Bob Underwood representing the Frequency Committee, and Bob Reynolds and Michelle O'Neil from Brady, Ware & Schoenfeld.

Following sensitivity training by Michelle O'Neil, the regular meeting of the Executive Council was called to order at 9:27 a.m. by the President. The agenda was adjusted to accommodate attendees with other commitments.

Flying Site Separation (Appendix I)

In October of 2001, testing was done to determine the distance of flying site separation that could safely be used with current equipment. Underwood noted that this issue was prompted by R/CMA. The site separation is predicated on R/CMA's willingness to indicate which receivers meet the AMA Guidelines.

MOTION I: It was moved by B. Brown (III), seconded by C. Bauer (VI), to accept the Frequency Committee report in principle. MOTION passed unanimously.

Underwood will provide the ED with the changes for the Membership Manual. AMA must reiterate to clubs that if they are flying in narrowband conditions, they should be using narrowband capable receivers. A one-page informational piece will be sent to all clubs as well as be printed in the National Newsletter.

Council went into Executive Session 10:18 a.m.- 12:20 p.m.

PRESIDENT’S REPORT  

  • As required, each VP named their designated replacement.
  • Committee Chairmen will be reviewed Sunday morning.
  • It was moved, and approved by acclamation, to accept the minutes of the October 27, 2001 Executive Council meeting.
  • An FAR regarding protecting the airspace around Salt Lake City was received. Information was sent to clubs to inform them of the restrictions. The President will draft a letter to the FAA Administrator Jane Garvey. The premise of the letter will be the need for the FAA to work with the Academy in any action required regarding model airplanes.
  • Two years ago the FAI added a junior member to each of the CL teams. This was brought to the EC and Council adopted the concept of funding juniors on these teams. This year, a Junior Free Flight World Championship was added and the U.S. is fielding a team. The cost is approximately $13,000.
MOTION II: It was moved by B. Brown (III), seconded by S. Frank (VIII), to fund the FAI Junior Free Flight World Championship team. MOTION passed unanimously.
  • AMA has been approached regarding the sale of property adjacent to the highway. This includes all of it's property on the far side of the highway as well as the northern half of the property along Country Club Road. Discussion included the possibility of swapping AMA property for property which AMA would like to acquire. The ED will pursue the matter further. Council will be advised before any action is taken.
  • The President reminded Council to appoint new control line contest board members.
  • A meeting with the Scale community was held at headquarters to discuss the scale over flight issue. For the 2002 Nationals, it was decided to move Control Line Scale from the L-pad to what is considered the Speed and Racing circles. During that competition, the parking lots just past the speed and racing circles, as well as the L-pad will be closed.
MOTION III: It was moved by C. Foreman (IV), seconded by B. Nelson (XI), to rescind MOTION II of the July 9, 2001 Executive Council meeting. (MOTION II: To close the diagonal runway for RC Scale at the Nationals, pending further action by Executive Council.)  MOTION passed unanimously.
  • Received the Fish and Wild Life assessment regarding Galeville. This disagreed extensively with AMA's position. AMA's response was filed this past Thursday. The President felt that what the Academy did may not be adequate to save Galeville, but may prevent them from similar action in the future. It was AMA=s intention to get noticed by the Department of the Interior.
  • The President presented the following awards: Don Koranda, Exemplary Service; Chuck Foreman, Distinguished Service; Doug Holland, Distinguished Service; Rich Hanson, Fellow.

EXECUTIVE VICE PRESIDENT'S REPORT 

  • The EVP explained the concept of deficit financing. The Academy has been deficit financing for 3 years but it has not experienced a deficit financing year due to increased membership, interest in the American market, and not spending what was budgeted. He reported that AMA should not continue to operate that way because it does not have the earnings in the market, and has increased expenses. (Insurance, postage, cost of living)
  • AMA is in a good cash position because the membership has increased over the past four years. He indicated the necessity to maintain a contingency.
  • There was a brief discussion on Fellow rings. Consensus was that no action will be taken at this time.

EXECUTIVE DIRECTOR'S REPORT 

  • Organizational chart was distributed. The ED noted that the volunteer positions were not listed on this chart, but will be shown on the next.
  • Council received statistics on various AMA programs.
  • Mail vote of January 11, 2002:

AMA Regulations for Assembly and Operations of a Kit Built Turbine Engine for R/C Models. (Appendix II)

Passed unanimously.

The Safety Committee is working with JPO to solicit additional people with the qualifications to certify jets.

MOTION IV: It was moved by D. Mathewson (II), seconded by B. Nelson (XI), to accept the document AMA Regulations for Assembly and Operations of a Kit Built Turbine Engine for R/C Models as modified. MOTION passed unanimously.

As a result of the above named document being approved by Council, the document titled SAFETY REGULATIONS FOR MODEL AIRCRAFT GAS TURBINES has been amended to include kit built turbine information.

  • Attendance at the Pasadena show was up 20% this year. AMA members questioned why the train display was not at the show. The reason for this was they increased their asking price. The President directed Mealy to revisit the issue, as he felt the train display attracts many people who ordinarily may not attend.
  • There will be no funding from RCHTA to AMA programs until they build up their cash reserve.
  • Camp Jeep. Discussion included trying to get Chrysler Corporation to assist in funding the AMA portion of the event. One idea was to possibly offer advertisement space in Model Aviation in exchange for monetary assistance. Chryslers response to our request for assistance will be a gauge of whether they consider AMA to be a valuable partner. If they are willing to jointly fund with AMA, organizational stipulations need to be made to assure its safe conduct. Carl Maroney was directed to continue negotiations with Chrysler to see if they are willing to assist in funding. If not, AMA will provide a list of clubs they can contact for assistance.

NAA REPORT

  • While is Lausanne, Koranda attended meetings of the International Parachute Commission, the Executive Board; a joint meeting between the new World Aviation Games Board and the Executive Board and an Environmental Commission meeting.
  • The Board is taking a more active position in terms of trying to protect the interest of everyone, including the commissions, with respect to competition. They are also requiring NACs to take a more active role in supporting the work of FAI.
  • Mr. B. J. Worth has been assigned to head up the World Air Games committee. This event will be an invitational type event, with between 400-600 competitors. Each commission is expected to put a tent or pavilion at the primary venue, where people can learn more about the sport. Koranda has contacted an individual and is working with them to create a partnership for media exposure of the event.

COMMITTEE REPORTS

Note: The President adjusted the agenda to allow "NEW BUSINESS" items to be addressed with corresponding Committee reports.

CD/LM ad hoc Committee-McNeill
The committee addressed procedures for censorship of Leader Members, similar to that for Contest Directors.

MOTION V: It was moved by J. McNeill (V), seconded by C. Bauer (VI), Complaints regarding a LEADER MEMBER should be made in writing to AMA Headquarters, who in turn will forward to the VP of the District where the complaint originated or where the infraction occurred.
The VP would review the written complaints and contact the complainant if additional information or clarification is required.
The VP would then contact the LEADER MEMBER, explain the complaint and request a response in writing.
The VP will review the complaint and the LEADER MEMBER's response and take whatever course of action is appropriate to resolve the problem, whether it is a warning or a revocation of the LEADER MEMBER status. If there is a reprimand given, it should be in writing. The LEADER MEMBER may appeal any action taken by the VP, in writing, and request the matter be reviewed by the Executive Council. The Executive Council could uphold the action taken by the VP, overturn it, or refuse to hear it.
Any elected officer of the Academy of Model Aeronautics shall have the same rights as a VP for purposes of the document.
MOTION withdrawn.

Questions arose as to the type of infraction that could lead to this procedure. The President tasked the By Laws Committee when reviewing the Standing Rules with the intent of creating a better mechanism to reprimand a member outside of expulsion, for conduct detrimental to the Academy.

Education Committee-Bauer (Appendix III)
In addition to what was done in 2001, the report shows the committee schedule for 2002-2003. The President indicated that Gordon Schimmel will attend the CIAM meeting in March to address the CIAM on AMA's educational efforts.

PADCOM-B. Brown
Discussion included whether any additions need to be made to host the CL world championships in 2004; and would those changes be beneficial beyond the championships. Kaluf will solicit bids for improvements to the site, with the concept of those changes being multi-purpose. Kaluf will have those numbers available at the next meeting.

Nominating Committee-Foreman (Appendix IV)
Council received the proposed changes to the Nominating Procedures. The committee would like to recommend that the meeting of the Nominating Committee be extended to a full day. (The day prior to the convening of the Executive Council.) This would allow ample time for discussion of qualifications.

MOTION VI: It was moved by C. Bauer (VI), seconded by B. Nelson (XI), to accept the new Nominating Procedures document. MOTION passed unanimously.

C. Foreman (IV) will be the chairman of the 2002 Nominating Committee meeting.

Discussion on term limits for elected officials-Mathewson
Advantages to having term limits includes allowing for fresh ideas and reducing the natural tendency for burn-out from a several-term VP. It was stated that it is hard to mount an effective campaign against an incumbent. Term limits for the office of President was briefly discussed.

Publications Committee-B. Brown
Kurek reported that the web site has been very responsive. Work continues on automated on-line renewal. Plans continue on making the Model Aviation electronic archives searchable as part of the web site in a member only section. Product reviews in the magazine has had a positive response. The ad rates were increased by 5% in January; very few complaints have been received.

Each District be allowed 2 pages in Model Aviation-McNeill
Due to the number of clubs in his District, the VP was requesting an additional page for his monthly column. He desired to cover the "routine items" on the first, allowing the second page to be devoted to clubs. It was pointed out that the process for adding pages is not as simple as adding the desired one or two pages; additions or deletions in pages must be done in increments of 8, 16, etc. No action was taken.

VP authority between AMA web and club web links-McNeill
It was brought to Council's attention the desire to cut a clubs link to the AMA web page, due to negative comments made about a council member. Any problems or concerns about the web site should be brought to the Publications Committee who will address the concern.

No political nature advertising in Model Aviation-McNeill
There was concern over the accuracy of advertisements of a political nature.

MOTION VII: It was moved by J. McNeill (V), seconded by B. Oberdieck (VII), No advertisements of a political nature will be accepted in our AMA magazine MODEL AVIATION. After discussion, the second was withdrawn and the motion died due to lack of a second.

Nats ad hoc Committee-Bauer
It was stated that the real competitors go to where ever the Nationals are held; the largest Nats have always been in the mid-west and the east coast. After conversations with all the special interest groups, the overwhelming response was to keep it at Muncie. Committee recommends that the proposed plans should be sent to the SIGs for discussion among their members. At the NATS planning meeting in October, a discussion and vote should be taken. They should make the final decision.

Sanctions/Liabilities Committee-Oberdieck (Appendix V)
To cut the liability factor we need to sanction only rule book events. Non-rule book event would be known as "registered" events. They would still receive the magazine listing, but would not have the insurance coverage the sanctioned event receives. A registered event would have the option to purchase/apply for additional insurance coverage from the AMA. It was suggested that sanctioned events be run by Contest Directors and registered (non-rule book) events by event directors. The President noted that it is more difficult to run a non-rule book event, as there are usually no formal rules to adhere to. May want to look at a separate section in the safety code addressing requirements for non-rule book events.

MOTION VIII: It was moved by C. Bauer (VI), seconded by C. Foreman (IV), that starting January 2003, AMA Rule Book events are sanctioned, non-rule book events are registered. MOTION passed. 12 yes; 1 no (VIII).

This committee will continue, and address CD qualifications and ways to improve the CD program.

Item regarding construction of pond-Foreman
AMA received a bill for $36,000 directly related to enlarging the pond. It was realized that the contractor was in violation of the contract rules and regulations pertaining to any changes being made without prior approval. Since the changes resulted in a better and larger pond, it was agreed by AMA and the contractor, that AMA would pay $18,000.

OLD BUSINESS - none

NEW BUSINESS

Dues structure for 2003-Bauer
Discussion held on the possible need for dues adjustment. Referred to staff for back-up analysis and projection; presentation at next meeting.

Number of names on election ballot-Frank

It was moved by S. Frank (VIII) That the AMA institute a formal AMA Bylaw change to be presented to a vote of the Leader Members. To amend the bylaws concerning AMA elections..to DROP the nominations committees limitation of ballot names to three candidates..(to continue all other nominations committee duties). And in races which were not decided by a majority vote at the general election to institute a formal RUNOFF election between the 2 highest drawing candidates. This runoff election to be held by a ballot mailing to all members who had been eligible to vote in the initial election.

This motion did not receive a second, however, the President entertained discussion on the matter.

It was presented that elections were not being won by a majority vote. Discussion included the fact that a large number of ballots are being sent to headquarters and do not count. There is a definite need to stimulate voting by members. Possible solutions include separate mailings of ballots and renewals; ballot and renewal forms being distinctly different colors; some type of tamper proof ballot, that if sent to HQ, could be forwarded to the auditor for count; giving the member less time to return ballot (less of a chance it could get misplaced or set aside to a later date); changing the terms of office to different times of the year; and an electronic voting system. The President appointed a committee to study the entire election process in general; pros and cons of various solutions. Committee Chairman Bruce Nelson, members Sandy Frank, Rich Hanson and Jim McNeill.

New clubs may not have identical name of existing club-Bauer

MOTION IX: It was moved by C. Bauer (VI), seconded by R. Miller (IX), any club chartering for the first time cannot have a name identical (word for word) to any club already chartered. MOTION passed unanimously.

Rescind July 9, 2001 Motion VI (Earned Membership)-Mathewson
This motion, having had prior notice to rescind (by publication in the agenda), will need a simple majority to pass. It was moved and seconded to table this motion.

Conference room microphone system-Foreman
Currently researching wired and wireless microphone systems. Cost recovery could be made by allowing others to utilize the system. The President suggested renting the system to see how it would work.

AWARDS

The next meeting of the Executive Council is scheduled for May 4, 2002 in Muncie.

The meeting recessed at 8:30 p.m.; Council will meet Sunday morning.

Action items as a result of the February 9, 2002 E.C. Meeting

1. Underwood will provide changes to the Membership Manual regarding site separation. HQ will distribute to clubs a one-page information piece on same, also to be printed in National Newsletter.

2. The E.D. will pursue issue of AMA property sale or swap.

3. Jay Mealy to revisit the issue of train display at Pasadena show.

4. Carl Maroney to continue negotiations with Chrysler regarding Camp Jeep.

5. By Laws Committee to review Standing Rules with the intent of creating a better mechanism to reprimand a member outside of expulsion.

6. Steve Kaluf to solicit bids on improvements to site. Changes to be multi-purpose.

7. Sanctions/Liabilities Committee to address CD qualifications and ways to improve the CD program.

8. Headquarters staff to provide back-up analysis and projections on possible dues adjustment.

9. Election Process Committee appointed: B. Nelson, Chairman; Sandy Frank; Jim McNeill; Rich Hanson.