Executive Council Meeting

April 1, 2000
Muncie IN

 The meeting was called to order at 8:03 a.m. by the President, who chaired the meeting.

INTRODUCTIONS

Present: President Dave Brown, Hamilton OH; Executive Vice President Doug Holland, Raleigh NC; District Vice Presidents: I-Don Krafft, Duxbury MA; II-Wes DeCou, Basking Ridge NJ; III-Bob Brown, Bradford PA; IV-Chuck Foreman, Kill Devil Hills NC; V-Jim McNeill, Birmingham AL; VI-Charlie Bauer, Norridge IL; VII-Bill Oberdieck, Southgate MI; VIII-Sandy Frank, Weatherford TX; IX-Russ Miller, Carrington ND; X-Rich Hanson, Scottsdale AZ; XI-Bruce Nelson, Spokane WA; NAA Rep. Don Koranda; Executive Director Joyce Hager; recording secretary JoAnne Brown. 

Also in attendance
were Don Lowe and Gene Hempel of the Safety Committee; Vicki Barkdull, HQ staff; Rob Kurek, HQ staff; and Joe Gelwicks, General Counsel.

PRESIDENT’S REPORT

  •  
  • A moment of silence was observed in memory of Earl Witt and Bev Wisniewski.

     
  • The President noted an incident where a turbine powered jet model aircraft was flown after dark at a sanctioned event. The CD violated a number of rules during this event and the President requested input from Council on what type of action should be taken due to the very vulnerable situation AMA was put in with regard to liability.

     

  • The President recently spoke at a MAAC banquet and attended one of their board meetings. He noted similarities between MAAC and AMA board meeting discussions. They are currently working on creating a national flying site, similar to AMA’s.

     

  • The President attended the CIAM meeting in Switzerland. As a result of the incident involving BMFA, the decision on the part of the CIAM was to let each individual discipline make a recommendation within their rules as to how fail safe devices should be set.

     

  • The United States was awarded the Free Flight World Championships for 2001; this will be held at Lost Hills CA.

     

  • Horizon Hobbies contacted the AMA, wishing to do some cooperative mailings with Model Aviation magazine. The Marketing/Membership committee was charged with exploring this opportunity, noting it should be open to anyone and be of no cost to the AMA. The President will inform Horizon of its decision.

     

  • The President appointed Bob Brown, District III VP as Nominating Committee Chairman.

APPROVAL OF JANUARY 17, 2000 EXECUTIVE COUNCIL MEETING MINUTES
It was moved and seconded to approve the minutes of the January 17, 2000 Executive Council meeting as presented. Approved by consensus.

EXECUTIVE VICE PRESIDENT'S REPORT

  • The audit report will be sent to Council at the end of the week.

     
  • Membership revenue is down, partly due to the $1 youth membership offering. These memberships however, have a great potential for the AMA.

     
  • The EVP will get the investment report this week.

     
  • The EVP will be getting together soon with a gentleman in Connecticut regarding his offer of property he wishes AMA to take over and run as a flying site. The EVP solicited advice from Council on how to manage remote pieces of property.

EXECUTIVE DIRECTOR'S REPORT

  • The ED reported that the house next door to hers, is for sale. 

     
  • Rob Kurek will proceed with investigating commercial links on the AMA website. 

     
  • The QSAA (Quarter Scale Aircraft Association) approached AMA with regard to becoming a Special Interest Group or a chartered club. The ED noted that currently only one group can represent a SIG discipline. The SIG committee was charged with reviewing the criteria for becoming a SIG and report at the July council meeting.

     
  • The QSAA (Quarter Scale Aircraft Association) approached AMA with regard to becoming a Special Interest Group or a chartered club. The ED noted that currently only one group can represent a SIG discipline. The SIG committee was charged with reviewing the criteria for becoming a SIG and report at the July council meetingHQ was approached by members of a model rocket club wanting to form a chartered club. The majority of council felt that as long as each person was a member of AMA, and they met the qualifications of a chartered club, there was no problem.

COMMITTEE REPORTS
Marketing/Membership - W. DeCou
Christy White of the Axiom Research Group presented the findings of their membership survey. She noted that 1,855 surveys were returned out of 4,000. This is approximately 46%.

MOTION I: Moved by S. Frank (VIII), seconded by B. Oberdieck (VII), To make the membership survey findings available to the membership. The MOTION passed unanimously.

Richard Van den Bosch discussed the survey findings and their use in helping AMA move forward. At future meetings, the Marketing Committee will approach Council on decisions needing to be made. Items that may be brought forward include discussion of a new logo; automatic renewals; anniversary renewals. The key is to decide what to continue with. 

Marketing:
will continue to work on hobby shop programs; direct mail efforts; hope to launch a "sign three get one free" program; more focused opportunities on using leader members; a welcome and retention program (welcome letters to new members explaining benefits of joining the AMA.)

Safety Committee - D. Lowe (Appendix II, III)
For this meeting, the committee considered turbine safety and Indoor RC activity.

MOTION II: Moved by J. McNeill (V), seconded by W. DeCou (II), To accept the Safety Committee report on SAFETY REGULATIONS FOR MODEL AIRCRAFT GAS TURBINE ENGINES. The MOTION passed. 
12 yes; 1 no (IX).

The chairman then presented guidelines for AMA Indoor RC. After discussion, the guidelines were accepted by Council. The Executive Director will ensure the guidelines are printed in Model Aviation magazine.

There was a short discussion on the Science Olympiad. There was concern over the highly technical assistance given to certain teams. Responses the President has received indicate that AMA needs to provide some level of assistance and promotion, and help provide more technical information to the students involved. C. Bauer noted the Education Committee is trying to obtain a list of the state directors/coordinators, but indicates it is a very loose organization. It was suggested that AMA encourage our members who work with these teams, put their advice on the web and make it available to as many as possible.

C.A.R.E. - S. Frank
Environmental assessment was done. This assessment was bid at $40,000 and has been submitted at $2,000. There will be brochures and pamphlets made available regarding this assessment and a presentation will be offered to Model Aviation. Currently waiting on insurance before starting work on the site itself. (Insurance expected the first of next month)

New Headquarters Building - C. Foreman (Appendix IV)
The committee sent out news releases to publicize the new building and groundbreaking, which resulted in publicity in the local Muncie paper. A contractor was selected (Brandt Construction Company), and the chairman noted that one of the partners in the contracting firm will also be the on-site supervisor. The committee was also charged with obtaining proposals for renovation to the exterior of the current headquarters/museum building.

MOTION III:  Moved by R. Miller (IX), seconded by J. McNeill (V), to accept the committees’ recommendation of Gooden & Ellis as architects for the museum exterior renovations. (Architectural service cost - $23,045.) The MOTION passed. 12 yes; 1 no (I).

Political Action Committee - D. Brown
The committee had hoped to have Tom Chapman in attendance, but he was not able to attend due to a death in the family. He suggested that the President meet with him in Washington, D.C. or he would attend the July 2000 EC meeting. The President favored him coming to the July meeting so the rest of Council can hear his views.

R.C.C.A. - S. Frank
This new Special Interest Group has over 300 members to date. Some safety concerns were presented to the AMA Safety Committee, and as a result, Don Lowe will begin dialogue with the President of R.C.C.A. to address these concerns. The R.C.C.A. is planning a demonstration July 5, 6, and 7, 2000.

Ad hoc Committee on CDs - J. McNeill
There was considerable discussion on a proposal by the committee. It was felt that the proposal did not address a complete process. The chairman handed out documents to the council for further review and investigation. There will be more discussion at the next meeting.

OLD BUSINESS
Sanction Information - H.Q. (Appendix V)
There was extensive discussion on what events conflict with each other, and the President felt that the proposal did not fully address all the items of contention. The President stated that the document does not address the two questions that have been brought to council’s attention previously. First, is a Class C event protected from a Class C restricted event; and, is a Class A contest protected from a Class B contest? Since Class C events by their definition are non-rule book events, it becomes extremely difficult and very much a matter of opinion as to what conflicts with what. There is a need to develop specific definitions for categories of Class C events.

Concern was expressed that potential IMAA conflicts with AMA events were not being made known to the AMA contest coordinators. The President will discuss this situation with the IMAA president.

MOTION IV: Moved by C. Bauer (VI), seconded by C. Foreman (IV), To accept the recommendations of the committee for the changes to the rule book, items number 1-3 of January 6, 2000 report as presented with changes. The MOTION passed. 
12 yes; 1 no (V)

The remainder of the report will be put on the agenda for the July 2000 EC meeting.

NEW BUSINESS
Nominating Procedures Update - C. Foreman
The committee was charged with looking at the problems encountered with the current procedures. The chairman stated that changes to the procedures need to be tied into the Standing Rules.

MOTION V: Moved by C. Foreman (IV), seconded by R. Miller (IX), The chairman of the nominating committee will verify that all nomination letters, candidate acceptance statements and candidate résumés have been received and verified by AMA Headquarters prior to convening of the nominations committee meeting. If any of the candidate nominations letters, candidate acceptance statements or candidate résumés are missing the committee chairman will contact the candidate and give notice as to what documents are missing and required for the election process. It will be the responsibility of the candidate notified to provide the committee with any documents that are missing and requested prior to the published date of the nominations committee meeting. This notification will be done at least 15 (fifteen) days prior to the convening of the nominations committee meeting. The MOTION passed unanimously.

Camp Jeep - C. Foreman
The Daimler/Chrysler Corporation is holding a Jeep Rally in Charlottesville, Virginia (District IV) this year, where they will spend between 6-7 million dollars on this family oriented event. They would like to include model aviation this year (air shows, demonstrations, etc.) The District IV VP has been in contact with a member for Chrysler national advertising, and will speak again with him at the Toledo Show. The web site for this event is www.jeepunpaved.com.

In a discussion on flying sites, the District IX VP presented the following: That in the year 2000 each district be awarded an amount equal to the district vice president’s budget. This money must be designated to flying site development in that district. Final expenditure will be at the discretion of the district vice president. A number of council expressed their concerns that this would not be a solution to the major problem of flying sites. Joe Beshar continues to recruit flying site associates to help address this situation. No other action was taken.

NEXT MEETING
The next meeting will be July 10, 2000 (Monday) in Muncie, IN
October 13, 2000 - budget meeting
November 4, 2000 Council meeting

The meeting adjourned at 5:07 p.m.