Executive Council Meeting 
April 24-25, 2010
Muncie IN

Official

Introductions
President's Report
Executive Vice President's Report
Chief Financial Officer's Report
Executive Director's Report
Committee Reports
Old Business
New Business

The President called the meeting to order at 8:00 a.m. The District III VP was not in attendance.

1. Opening Business

Introductions: President Dave Mathewson, Baldwinsville, NY; EVP Mark Smith, Shawnee, KS; CFO Doug Holland, Raleigh, NC; District Vice President: I-Andy Argenio, Smithfield, RI; II-Gary Fitch, Franklinville, NY; IV-Bliss Teague, Hickory, NC; V-Tony Stillman, Brunswick, GA; VI-Charlie Bauer, Norridge, IL; VII-Bill Oberdieck, Southgate, MI; VIII-Jim Rice, Universal City, TX; IX-Jim Wallen, Arvada, CO; X-Michael Brown, Redding, CA; XI-Bruce Nelson, Spokane, WA; NAA Representative Jonathan Gaffney; and Executive Director Jim Cherry.

HQ staff in attendance was Joyce Hager, John Hawley, Craig Schroeder, Shawn Grubbs, Rob Kurek, Greg Minch, Greg Hahn, Ilona Maine, Chris Brooks, and Jeff Nance.

Others in attendance were Randy Cameron, District VI AVP; Bill Hamby, District IV AVP/IMAA President; Jim Tiller, District IX AVP; Bruce Ream, District IX AVP; Frank Roales, District VI AVP; Rae Underwood; Frank Granelli, District II AVP; Bryan Chumbley, District VI AVP; Dennis Crooks, AMA member; Dan Nalley, AMA member; Felix Gora, legal counsel (Rendigs, Fry, Kiely and Dennis); Paul Bretsen, Harry A. Koch; Bob Reynolds, Brady Ware; Bob Underwood, District VI AVP/AMA Education Committee; Tom Sanders, AMA Education Committee/Science Olympiad National Supervisor; Travis McGinnis, AMA Education Committee; and Gordon Schimmel, AMA Education Committee.

Additions to the agenda: Committee reports: Museum; New Business: Youth Membership. Old Business: Contest Calendar, AMA Expo.

Final Flight recognition: a moment of silence was observed for Jim Giffin, John Epley, Gilbert Rosenzweig, Dannie Ball, Walter L. Robertson, and Ed Hubnik.

2. Consent Agenda:

It was moved, seconded and approved by acclamation to approve the minutes of the January 23, 2010 Executive Council meeting.

3. President’s Report 

a. District Contest Board & Team Selection Committee Appointments 

• The president asked that district vice presidents review their respective appointments to the Contest Boards and Team Selection Committees and make any changes, additions, or correction if necessary.

b. F3D Appreciation Plaque

• The world pylon team presented the AMA with a plaque at the Toledo Show in appreciation for our support.

c. Handling of the Anthrax Scare

• The president commended Jim Cherry and the senior staff on how they handled the situation.

d. Travel

• Represented the AMA on the Collier Award Selection Committee on March 2.
• Attended the Model Aeronautics Association of Canada’s Annual General Meeting on March 18-21. They are also facing a decline in membership. Their dues are now taxable, which is increasing their membership fees.
• Traveled to Washington DC on March 23 with Rich Hanson and Jim Rice to meet the new manager of the Unmanned Aircraft Program office. The FAA is traveling to AMA on May 6 to work on developing standards.
• Attended the NAA luncheon on April 8 in Washington DC. The emcee for the event spoke highly of AMA, the relationship between AMA and NAA, and the function we serve as advocates for our members. The luncheon was attended by one current and one former FAA administrator. The president had the opportunity to speak briefly about the AMA’s concerns regarding the standards relative to sUAS.
• Tony Stillman has volunteered to chair the Electronics Technology Committee.

The President deviated from the published agenda to allow the Chief Financial Officer’s report to be given prior to the Executive Vice President’s report.

4. CFO Report

a. Annual Audit Report 

• B. Reynolds reviewed the audit report.

MOTION I: Moved by G. Fitch (II) and seconded by B. Teague (IV) to accept the audit report as presented.
MOTION passes unanimously.

4. EVP Report

The EVP provided an update on the recent activities of AMA’s Washington consultant. 

a. Continue to brief key Congressional staff on the purpose of AMA and have begun to sensitize them about the FAA regulatory issues.
b. Attended a political event with the top Republican of the House committee that oversees the FAA and raised our issues and was invited to bring officials in for a meeting when we felt the timing was right.
c. Attended a meeting with AMA leadership with the FAA officials in the UAPO in Washington.
d. Worked with AMA officials to develop an introductory packet that helps explain the history, purpose and regulatory goals of AMA.
e.
Attended the Toledo event and met the key industry players and learned more about their concerns and got a firsthand view of the vast array of models and equipment.
f. Met with various aviation players in Washington to get a better feel where our issues stand and a glimpse at some of the decision-making process.
g. Talked to some media contacts generally about AMA and our issues as a precursor to possible media coverage in the future.  

5. Executive Director’s Report

a. Staff/Flash Reports
b. Flying Site Reports
c. Flying Site Coordinator Position Status
d. Low Power FM Transmitter

The AMA has secured a low power broadcast license for use at the IAC.

e. Joe Nall Update

Joe Nall has been expanded the show days from Saturday to Saturday. J. Hager is creating a list of attendees for guest passes. She asked the board for guidance on creating guidelines to limit the number of free passes requested by the AMA for trade shows and other events.

f. AMA Sign Effort

• J. Cherry commended Michael Smith for his work on obtaining signs and reported the AMA now has signs on the interstate.
• Working with Glad Tidings Church use their land at no cost to the AMA to erect and maintain an attraction-like sign.

g. League of Cities Program

The AMA will participate in one state event per district. The AMA will provide materials and the event will be staffed by district representatives.

h. Affinity Programs Update

J. Hager reported on current and new affinity programs.

i. Muncie Visitor’s Bureau-Funding Application

• J. Cherry reported the AMA has submitted a request for funding to help support the World Championships.

j. Commemorating Stamp

J. Cherry reported the AMA has applied to the US Postal Service to create a model aviation commemorative stamp.

k. AMA Fundraising and Development

C. Brooks reviewed the reasons fundraising are important, the different types of fundraising, what areas could benefit from fundraising, and potentials goals for beginning a fundraising campaign.

NAA Report:

• J. Gaffney reviewed the NAA Annual Report.

The President deviated from the published agenda to allow the PADCOM report to be given prior to Marketing report. 

6. Committee Reports

a. PADCOM

• B. Teague reported the committee is receiving quotes for road paving.
• D. Crooks reported concerns with Site 3. 

MOTION II: Moved by M. Smith (EVP) and seconded by B. Nelson (XI) that PADCOM work with Dennis Crooks to seek immediate resolution of the perimeter area and ongoing maintenance of Site 3.
MOTION passed unanimously

b. Marketing

• J. Nance reported the marketing accomplishments of the first quarter.
—Club Research Survey: Response rate good, creating database with information received.
—AMA Today: Less than 2% unsubscribed, 55% open rate, generated renewals from lapsed member from 2007, 2008, and 2009.
—Sign 3 Fly Free Program
—Website Wireframe
—Manufacturer Visits/Presentations: Create partnerships and pool resources.
—AMA Ambassador Hoot Gibson
—Lobbyist Packet
—Twitter: Increase people following AMA.
—YouTube: Qualified for nonprofit status, responses are tracked, AMA easily identified, and provided a header.
—Gorilla Glue Sponsorship
—EAA/AMA Membership Agreement
—AirVenture: Expanding our involvement.
—Red Bull Races Participation
—NEFI Event

• C. Brooks reported Marketing is developing an AVP discussion group. He also informed the Council a reporter from Indianapolis Monthly has been on site during buddy box flying was held with a local club. He recommended the AMA budget for a personal consultant to create a crisis management plan.

• D. Mathewson complimented C. Brooks and I. Maine regarding their handling of the helicopter accident in Tampa.

MOTION III: Moved by M. Smith (EVP) and seconded by G. Fitch (II) to direct the staff to go forward with the EAA/AMA student membership program.
MOTION passed unanimously

c. Education Committee 

• T. McGinnis thanked the Council for their support in his new position as Chair of the Education Committee and updated them on recent committee work.
—New Chair Orientation Meeting: Met with B. Underwood, A. Hathaway, and G. Schimmel in St. Louis in March to review committee activities.
—Science Olympiad: The Committee voted to award the Wright Stuff event Gold medal team with scholarships.
—National Science Teachers Association National Conference: The Committee will exhibit and host a workshop next year in March.
—Website Updates
—Round Table Discussions
—Red Bull Races
—SLRP
—NASA Grant/Indy Children’s Museum

• D. Mathewson thanked the committee on their cooperative effort with Marketing.

d. Publications Committee

• B. Oberdieck and R. Kurek updated the Council on the financial impact of removing the Contest Calendar from print in Model Aviation. After further review of the cost savings previously presented, the money saved would be drastically smaller than initially realized.
• B. Oberdieck discussed the product review policy from 1995 and reminded the Council the Publications Committee was created as an advisory group, not a policy setting body. The Committee recommends that VPs refrain from getting involved in product reviews and construction articles. D. Holland reminded the Council that company policies should be initialed by the appropriate person and on file at headquarters.
• B. Oberdieck recommended the Council change the wording to the Policies for Model Aviation Officer and Executive Director Columns.
• D. Mathewson informed the Council the AMA has been offered the opportunity to add vintage plans to the museum archives. Rolland Freestad has offered to digitize the plans and present them to the AMA. All costs, including overseas shipping to be paid for from the Frank Ziac fund.

MOTION V: Moved by J. Rice (VIII) and seconded by A. Argenio (I) to accept the recommendation of the Publications Committee to keep the Contest Calendar in the magazine.
MOTION passed: 9-Y; 3-N (EVP, V and IX)

MOTION VI: Moved by B. Oberdieck (VII) and seconded by B. Teague (IV) to change the Policies for Model Aviation Officer and Executive Director Columns wording “The general presumptions is that these columns should inform, educate and even possibly entertain AMA members. The columns are not to be used for any kind of politicking, directly or by innuendo. Derogatory or questionable comments by one Executive Council member about other present (or perspective) Council members, regardless of kind or intent, should not be printed in Model Aviation” to include “or any district publication/website that could/would be associated to the AMA.”
Motion failed: 2-Y; 10-N (EVP, NAA, I, II, V, VI, VIII, IX, X and XI)

MOTION VII: Moved by M. Smith (EVP) and seconded by J. Rice (VIII) to direct the Publication Committee to make a recommendation (Policies for Model Aviation Officer and Executive Director Columns) at the August EC meeting.
MOTION passed: 11-Y; 1-N (VII)

e. Safety Committee

• J. Rice discussed dual request composite lines for CL Combat. The Committee does not recommend using them in competition until further technical data is available.
• The Committee made a recommendation to change the Experimental Aircraft Regulation battery regulation.
• The Committee is reviewing changing the Safety Code to allow the use of metal helicopter blades and asked the Council for input. The Committee will present a proposal at the August meeting.
• The Committee needs any Safety Code change recommendations by June 1.
• The Committee reviewed a recommendation regarding the use a thong for CL Stunt/Pattern and recommend no changes be made to the requirement.

MOTION VIII: Moved by J. Rice (VIII) and seconded by T. Stillman (V) to change the Experimental Aircraft Program regulation item 2.6 to “A dual battery system is required with a minimum of 2300 mah each or sufficient batter power that either one of the two battery packs could safely fly the aircraft at least three complete total fuel consumption flying sessions from receiver turn-on to turn-off. The system should be arranged so that both batteries operate together and includes redundant wiring and switching to the receiver.”
MOTION passed unanimously

f. Insurance Committee

• Maine reported the Insurance Committee is planning a conference call during this quarter.

• Insurance coverage with Westchester has been renewed. The only change to the policy was rewording the Affiliate Member definition which removed Canada from a territory standpoint. Non U.S. members (with the exception of Canadian members of MAAC) need to be Affiliate Members to be covered in the U.S.

g. Museum Steering Committee

• B. Teague updated the Council on the Museum Acquisition Committee.
• B. Teague presented information to upgrade the handicap ramp at the National Model Aviation Museum. 

MOTION IV: Moved by B. Teague (IV) and seconded by T. Stillman (V) to make the proposed repairs to the museum building as presented by the Museum Steering Committee.
MOTION passed unanimously

7. Old Business

a. Redefined Business Plan

• Argenio reported a strategic task force is being created composed of members who have business expertise to act as advisors.

b. Employee Satisfaction Survey Update

• J. Wallen reported a proposal was received to conduct the Employee Survey and recommended Council approval.

MOTION IX: Moved by J. Rice (VIII) and seconded by M. Smith (EVP) to move forward with the Employee Survey as presented by the ED Review Committee.
MOTION passed: 11-Y; 1-Abstained (XI)

c. AVP Advisory Panel

• C. Brooks introduced the concept of utilizing the AVPs as agents in the field and improving communication. He is currently researching topics of discussion.

d. Membership Renewal

• T. Stillman reported the effort is to inform the membership of the benefits lost by not renewing on time.

e. Petition for Redistricting

• B. Oberdieck reported the petition has been withdrawn.

f. Contest Calendar

• C. Bauer recommended the electronic Contest Calendar be simple to use with the same options as the written version. G. Fitch reported he addressed a problem with online event sanctioning.

g. FAA Report

• R. Hanson updated the Council on recent Government & Regulatory Affairs meetings.

—02/03/10 Attended the AUVSI Unmanned Systems Conference
—02/04/10 Attended meetings in Washington, DC w/ R. Stinchcomb & J. Sizemore
—02/17-18/10 Attended ASTM F-38 (UAS) Committee meeting
—03/23-24/10 Attended meetings in Washington, DC w/ M. Rose, D. Mathewson, and J. Rice
—Attended FAA UAPO Staff meeting w/ J. Gaffney
—04/-5/10 Participated in Model Aviation Standards Workgroup Telecon
—04/09-12/10 Attended meeting at Toledo Show w/ industry representatives, M. Rose, and the AMA Safety Committee

• Reviewed the model aviation standards approach and the AMA/ASTM partnership for standards development. The Council asked R. Hanson to obtain further details on the cost-concept and the control risk involved.

h. AMA Expo 

• C. Bauer suggested a committee consisting of a Council and HQ staff member be formed to deal with such concerns as booth price structure, etc. J. Nance will recommend a new pricing structure to the show coordinator. 

8. New Business

a. Proposal from Bob Reynolds, District X

• M. Brown requested input from Council members regarding the proposal by a member to allow District Vice Presidents the ability, with the club’s approval, to declare a club field as a Regional Flying Site for use by other clubs.

b. 2010 Flying Site Grant

• T. Stillman reviewed the Committee report and thanked the Committee for their work.

MOTION X: Moved by G. Fitch (II) and seconded by C. Bauer (VI) to accept the report of the Flying Site Grant Committee as presented and increase funds by $29.35.
MOTION passed unanimously

c. Class C Motion

• M. Brown recommended changing the wording regarding sanctioning of Class C events to restrict events on the same dates to types or sizes of aircraft. D. Mathewson suggested Andy Argenio’s ad hoc committee discuss the issue and make a proposal to the Council.

d. Youth Membership

• C. Bauer requested doing research on why youth members do not become open members. He recommending building our youth to retain their membership.

AWARDS

ADJOURNMENT: The meeting adjourned at 5:47 p.m.

Sunday, April 25, 2010

• J. Wallen introduced the idea of conducting round table discussions regarding flying sites.
• The Council discussed defining a park flyer for safety reasons and recommended providing elected officials with the DVD currently available. D. Mathewson recommended identifying success stories and obtaining letters of endorsements from park managers.
• J. Cherry informed the Council that the staff is researching an exit strategy for the park pilot program for the 2011 renewal process and asked the Council for a recommendation as they prepare the bill and ballot this fall.
• The Council reviewed the SLRP and recommended changes for the final version.