Executive Council Meeting

May 4, 2002
Muncie IN

OFFICIAL

Introductions
President's Report
Executive Vice President's Report
Executive Director's Report
NAA Report
Committee Reports:
New Business
Old Business

The President called the meeting to order at 8:00 a.m.

INTRODUCTIONS
President Dave Brown, Hamilton OH; Executive Vice President Doug Holland, Raleigh NC; District Vice Presidents: I-Don Krafft, Duxbury MA; II-Dave Mathewson, Camillus NY; III-Bob Brown, Bradford PA; IV-Bliss Teague, Hickory NC; V-Jim McNeill, Birmingham AL; VI-Charlie Bauer, Norridge IL; VII-Bill Oberdieck, Southgate MI; VIII-Sandy Frank, Weatherford TX; IX-Russ Miller, Carrington ND; X-Rich Hanson, Scottsdale AZ; XI-Bruce Nelson, Spokane WA; NAA Representative Don Koranda; Executive Director Joyce Hager; and General Counsel Joe Gelwicks. 

In attendance from Headquarters were Technical Director Steve Kaluf; Programs Director Jay Mealy; Director of Publications Rob Kurek; Controller Vicki Barkdull; Special Services Director Carl P. Maroney and Marketing Director Tom Schwinn. 

Others in attendance were Safety and Frequency Committee member Bob Underwood; Bob Reynolds, CPA of Brady, Ware & Schoenfeld; Larry Johnson of First Line Insurance Services; Frank Roales District VI AVP; IMAA VP Bob Bush; G. Philip Rossman II, RCCA Treasurer & District VI RC Combat CB, and Shirley Teague. Recording Secretary was JoAnne Brown.

Following the introductions, the President welcomed Bliss Teague as District IV Vice President. Mr. Foreman resigned his position as District IV VP due to personal reasons. He appointed Bliss Teague to finish this year of his term. As determined by the AMA Bylaws, a special election must be held for the position of District IV Vice President. Council determined that the special election be held in conjunction with the general election this fall. As stated in the AMA Bylaws, the names on that ballot will be those that the former VP provided.

PRESIDENT’S REPORT  

  • Attended the FAI Plenary session in Switzerland in March. The AMA generally received everything they had hoped for with the exception of a few Scale proposals. The President acknowledged the need to pre-screen proposals better prior to their submission. All U.S. representatives retained their positions. The FAI Free Flight Subcommittee Chairman (Ian Kaynes) replaced Bill Bogart with Dan Tracy on that committee.
  • Joyce Hager, Jay Mealy, Don Koranda and the AMA President will meet with the FAA to discuss the status of aero modeling within the FAA structure. Challenges have arisen that could affect our right to fly and the amount of space we have to use. The President feels that it is better to be proactive and become part of the solution rather than having a solution imposed that may be unacceptable. Other items of concern are differentiating a model airplane from an RPV (remote powered vehicles) and the potential revision of Advisory Circular 91-57.
  • Recent discussions have led the President to consider the possibility of establishing Safety Counselor(s), with the intent of creating safety seminars within the districts. There is a need to generate more of a mind-set of safety.
  • As the AMA develops more rules and regulations, the need arises to establish a mechanism for granting special waivers. The President appointed an Ad Hoc Committee of Charlie Bauer, Carl Maroney and Steve Kaluf to address this issue. A report will be given at the July Council meeting.
  • Request from IMAC- D. Brown indicated that right now IMAC planes seem to be AMA’s biggest single problem in terms of noise, due to the nature of the planes, the performance level, and prop noise. They did generate a few complaints at the Nationals last year. Requirements have been imposed for those planes at the Muncie site. IMAC has requested AMA contribute to the cost of funding four sound meters and tripods for each of six national/regional competitions. Total cost is $2,040.00. (Twenty-four meters and tripods) Headquarters will purchase these as AMA property; they will be issued two per AMA district, with two remaining at Headquarters. IMAC can request usage via the District Vice President. It was stated that these are not being purchased for exclusive IMAC use.
  • Combat setback issue- AMA adopted rules a while back regarding setback for RC Combat. This seems to be working well with one exception – the matter of interpretation.
MOTION I: Moved by J. McNeill (V), seconded by B. Nelson (XI), to interpret the term ‘flight line’ in paragraph 6 under Radio Control in the Safety Code to mean ‘combat engagement line.’ MOTION passed unanimously.

Mr. Rossman (RCCA Treasurer and RC Combat CB member) indicated that the RCCA board has approved a rules change to incorporate a new 3-line system. This rules change will now go before the RCCA membership for approval. (3-Line system: First line is the pilot line; the next line is the safety line that no planes can fly beyond; and the third is a combat engagement line.)

APPROVAL OF FEBRUARY EC MINUTES
It was moved, and approved by acclamation, to accept the minutes of the February 9, 2002 Executive Council meeting.

EXECUTIVE VICE PRESIDENT'S REPORT 

  • Bob Reynolds gave Council an overview of the audit. In reference to the management letter contained in the audit report, he thought it prudent that Council know exactly what an audit is and what are the firm’s responsibilities. They are currently in the process of applying for 100% tax-exempt status. He indicated that membership organizations are under a great deal of scrutiny in Indiana at this time relative to tax-exempt status.
  • The EVP reported that much work is being done in the museum building. Michael Smith will have a report for the next meeting.

EXECUTIVE DIRECTOR'S REPORT 

  • S. Kaluf reported on the microphone system for the conference room. A complete system (including automatic mixers, 9 microphones, 1,000 feet of cable, with AMA doing the installation) would cost approximately $5,000. Will try the system at this meeting today for possible action at a later time.
  • The ED reported that no deal was reached with the person wanting to purchase the property across the street.
  • Galeville- The appeal was turned down. There will be a meeting with Congressman Gillman to discuss what direction to take.
  • First E-mail renewal at Headquarters- From 11:00 a.m. Thursday to Friday 12:00 p.m., renewed 158 members. The ED looks toward going to a monthly E-mail renewal notice.
  • The first set of bricks has been set.
  • Received trademark for Model Aviation. (Framed and hanging in conference room.) Still waiting on the AMA trademark.
  • There is a plaque in the hallway showing the existing board and the building committee.
  • Headquarters received a request to reproduce the Delta Dart. C. Maroney is currently researching.

Phone votes of April 3, 2002:

  Moved by D. Mathewson (II), seconded by D. Holland (EVP), to allow C. Maroney to proceed with the structured settlement as suggested in his outline. MOTION passed: 7 yes; 2 abstained (IV, X).
  Moved by C. Foreman (IV), seconded by B. Oberdieck (VII), to increase the membership dues by $7 for the year 2003. Following discussion of the motion, moved by J. McNeill (V), seconded by R. Hanson (X), to table this until the next meeting. MOTION to table passed unanimously.

  • According to the AMA Bylaws, Article X, Section 2, Council members must supply Headquarters with the names of two people to replace them in case a vacancy arises. A member wanted to know the names that had been submitted in his district. Council agreed that this type of request should be submitted in writing, with a copy of the written response going to the affected Council member.
  • There was concern with the motion from the February Council meeting addressing sanctioned/registered events and how it was reported in the minutes. The confusion arose as to how the scripted discussion related to the actual motion. It was not Council’s intention to adopt the committee’s recommendation. The intention was to only change the name. Insurance coverage is not affected in any way. After much discussion on sanctioning events, registering events, control of events and liability, a motion was made. 

MOTION II: Moved by R. Hanson (X), seconded by B. Brown (III), to rescind MOTION VIII of the February 9, 2002 Executive Council meeting. (MOTION VIII- That starting January 2003, AMA Rule Book events are sanctioned, non-rule book event are registered). MOTION to rescind passed: 11 yes; 2 no (V, VII).

 

This item was referred back to committee for further review.

  • Construction in front of maintenance facility has begun.
  • C. Maroney informed Council of an organization called the Risk Insurance Management Society. They hold an annual national conference that includes three-hour seminars, an exhibition hall with approximately 1,000 exhibitors of insurance companies, claims companies, management companies and reinsurance companies. C. Maroney, L. Johnson and AMA’s broker from Omaha attended for five days investigating alternative insurance funding programs. As a result of those meetings and discussions, L. Johnson put together a presentation for the Insurance Committee, which they saw on Saturday. The Committee identified a viable alternative for the future to guarantee that coverage for aero modeling can be secured through a separate legal entity. The Committee is requesting funding for a feasibility study and will present a proposal at the July meeting.
MOTION III: Moved by D. Mathewson (II), seconded by D. Holland (EVP), to allocate funds for an alternative insurance study. MOTION passed: 12 yes; 1 abstain (VIII).

 NAA REPORT

  • D. Koranda reiterated that the FAA should be informed they have a tremendous resource in the Academy and should come to them for advice, direction, and consultation.
  • NPRM (National Proposed Rule Making) on air sport pilots. Most air sport members don’t have a concern with the NPRM, with the exception of the Hang Gliding group and the Ultra Light group. Both these groups have exemptions under the current FAA rules.
  • Leaves on May 11 for an FAI meeting of the Executive Board.
  • NAA recently completed an educational conference in which G. Schimmel participated. A group was put together to look at aerospace education. This steering committee had a meeting where approximately 50-60 people, including teachers and facilitators, were invited to discuss aerospace education. D. Koranda noted that G. Schimmel was very instrumental in pulling this together.
  • NAA recently issued a special award to the B-52, celebrating 50 years of front line service.

COMMITTEE REPORTS

Bylaws - R. Hanson

A discussion was held regarding feedback from the membership and the chartered clubs in response to the AMA requirement that the chartered clubs submit a copy of their club bylaws with their 2003 charter renewal. It was restated that the Executive Council intent is to create a process in which clubs address key membership issues and to provide a tool by which clubs can manage these issues. However, it was affirmed that the AMA does not, nor is it its intent, to mandate or regulate the chartered clubs organizational structure or governance beyond that established in the AMA Bylaws.

Contest Director/Event Director – Oberdieck

In a brief discussion on safety, the committee suggested establishing a CD training program, and a pilot training program. The chairman requested two additional people be appointed to the committee for addressing areas that need definition. Steve Kaluf and Carl Maroney were appointed by the President to serve on that committee. A report will be given at the July meeting.

PADCOM – Brown

S. Kaluf reported on various items concerning the AMA property. The maintenance garage roofs are being sealed today; and repair of 200S should be started around the 15th of the month and completed by the end of the month.

A bid of approximately $5,000 has been received for electricity at Site 4; no action will be taken at this time.

Kaluf has done research on a totally self-contained, moveable shower/restroom facility. It is a viable alternative to a permanent restroom. Base price is around $33,000. No action taken.

Bids have been received for possible new Control Line (CL) facilities. The bid for a 200 x 400 CL pad in the existing gravel parking lot next to speed and racing facility was $107,326; for a facility by the 600 x 600 grass pad that would double as a parking lot was $131,500. It was pointed out that these improvements are for general use. No action was taken at this time. There was a brief discussion on an NCLRA proposal. Council instructed the ED to draft a letter explaining why the proposal was declined. (Letter to be signed by the President.)

PADCOM will address PAMPA’s suggestion of concrete pads for the grass circles; basically they are looking for a practice area. The President felt their request is worthy of AMA trying to accommodate them but not necessarily at the place they want it.

Frequency – Underwood

With regard to the two-mile separation item – had a disappointing session of the Frequency Committee during the Toledo Show. Only one of the four RCMA members showed up. Still only have a verbal commitment. Underwood suggests that a letter be drafted (over the President’s signature) to the RCMA stating AMA has done what they suggested and have the results, but cannot do anything further until RCMA commit to coming up with a list and establishing a Web site providing information on the listed receivers. (Underwood will draft letter.) It was suggested that if the deal with RCMA does not go through, AMA retain the wording used for the Safety Code that defines better the concept of where a frequency agreement must occur; and still retain the three-mile separation.

Attorneys are proceeding with the concept of the addition of the 27 MHz frequencies.

Bob Aberle has worked on the definition of a park flyer; Underwood expects that this work will flow over to other committees within the AMA.

A much improved glitch counter developed by the District II Frequency Coordinator Dan Williams was shown.

Lunch – 12:25 p.m. – 1:20 p.m.

The President noted that the board would meet briefly in Executive Session later in the day for updates on legal issues.

Safety – Underwood (Appendix I)

A meeting of the Safety Committee was held during Top Gun.

Council members received a proposed revised copy of the Safety Code. The ED stated that a final vote could be taken at the July meeting. Underwood gave a brief review on how/why some of the changes evolved. Following are some items that were discussed:

  • GENERAL item 4): Suggestions included inserting the words ‘intentionally flying’ before ‘over inhabited areas’… in the last sentence, or putting the words ‘beyond my control’ at the end of the last sentence. It was also suggested that this item be listed under RADIO CONTROL.
  • The deletion of old GENERAL item 5): committee to review. May want to keep reference to absolute straight line at air show. This was so flying could not be done in a stadium.
  • Old GENERAL item 6): may wish to retain.
  • New, GENERAL item 5): Change to read, The maximum permissible takeoff weight of a model with fuel is 55 pounds.
  • Underwood suggested that Council and the Safety Committee should again review old items 4, 5, and 6 under GENERAL.
  • New, GENERAL item 6). No smoking or open fires of any kind within the pit/flightline area. Many felt this item should not be in the Safety Code, but left to the clubs.
  • New, GENERAL item 11). Youth under 6 years old are only allowed on the flightline as a pilot or while under flight instruction. It was suggested this be changed to read: Youths under 6 years old are only allowed on the flightline as a pilot or while under flight instruction or under the direct supervision of an adult not flying an airplane.
  • Old item 3) under RADIO CONTROL. Need to re-word so it is not misinterpreted as AMA trying to figure out a way to deny claims.
  • RADIO CONTROL item 6): change the term ‘flight line’ to ‘engagement line’.
  • Change the term ‘turbo jet’ to read ‘turbine’ under GAS TURBINE item 1). There was no opposition by Council to this change.

Note: Mr. Joe Amato has been added to the Safety Committee as the JPO representative.

Experimental Radio Control Aircraft document revision (Appendix II)

Changes to the General, Cancellation of a Permit to Fly, Inspectors, Appeals, and Flying sections were reviewed. A brief discussion on flightlines resulted in changing the term ‘flightline’ to ‘pilot line.’

MOTION IV: Moved by C. Bauer (VI), seconded by J. McNeill (V), to accept the document AMA Experimental Radio Control Aircraft Program Requirements and Inspector Information. The term ‘flight line’ will be replaced with ‘pilot line’. MOTION passed unanimously.

It was strongly stated that documents such as this, should only be available on the official AMA web site and not on individual district web sites. It was suggested that for purposes of documents of this type, the district provide a link to the official AMA web site.

Grant – Bauer

There was $30,000 in the fund for this year. Fifteen applications were received, however, one request was withdrawn. The fourteen have been notified they will receive the grant. Expect to have many more requests next year. A change in the application for next year is to request the phone number and E-mail address of the club president. It was suggested that there be a deadline established for applications to be received by the VP, prior to the deadline for the committee. This would give the VP time to evaluate the applications together, but each on its own individual merit.

In the future, the committee will come to Council for approval of their report/recommendations prior to informing the recipients (in the same manner the Scholarship Committee works). If there is a time issue between the committee deadline and the Council meeting, this approval could be done by mail.

Dues Structure – Schwinn

The ED introduced Tom Schwinn, AMA Marketing Director; who made a presentation on dues analysis projections. Discussion brought about various ideas on areas where changes could be made to assist in minimizing a dues increase, yet continue to provide a level of service to the members that is acceptable. Whatever modifications are made need to have sound rationale behind them to justify the changes to the membership.

Council will meet July 14 for further discussion on dues structure. The Insurance Committee will present its findings on the alternative insurance study at this meeting.

Council then went into executive session at 4:45 p.m. – 5:15 p.m.

Election Process – Nelson (Appendix III)

Council received results of a poll addressing the election process. It also included suggestions by members on how to increase voting by the membership. A voting alternative document was also distributed to Council addressing telephone voting, E-mail voting, and Web site voting and pit falls encountered with these different systems. The Committee recommends investigating voting via a telephone system utilizing an 800 number. The ED will research this system and the costs involved, and work with the Committee on a final recommendation to be presented at the July Council meeting.

OLD BUSINESS

Earned Memberships – Mathewson

MOTION V: Moved by D. Mathewson (II), seconded by R. Miller (IX), to rescind Council action, approved by acclamation at the July 9, 2001 meeting, "That individuals who donate their time (four eight hour days or equivalent in hours) at a single major event as designated by Council, will receive an earned membership. Effective immediately." MOTION to rescind passed: 10 yes; 3 no (V, VIII, X).

This motion was not intended to single out any one particular event; but was generated by concern that it would open the door to a large number of requests, and Council could run the risk of alienating those whose requests were declined.

NEW BUSINESS

VP’s Official Signature be on file at HQ to be used as required – Frank

MOTION: Moved by S. Frank (VIII), be it resolved that for the purposes of signature affixing that any AMA Vice President who has on file his official signature with the AMA in Muncie IN may at his request (via Fax, E-mail, or telephone) designate that his official signature be placed as needed upon AMA correspondences. That further only in those instances which are required by the legal system that a physical signature be affixed and that an instructed facsimile be accepted by this organization.

Discussion included that there would be specific limitations on where this would be used; use would be restricted to the Executive Director only, and would only be used when the VP requested it. The President mentioned that he did not see anything indicating a VP could not grant power of attorney to someone else to sign his name. A notarized copy of that designation would need to be on file.

MOTION died due to lack of a second.

Discussion on flying sites latitude/longitude being listed – McNeill

This item is being presented on behalf of a member. The President stated that he felt AMA should strongly suggest to clubs this information be listed somewhere easily accessible, at a flying site in case of an emergency. Listings of latitude/longitude would also be helpful in determining frequency interference between flying sites. If the information is requested, accuracy should be stressed.

The President recommended providing a printout of where the club indicated their flying site is located (lat/long). It would be included in their charter packet, and request verification that the information is accurate.

Distribute any paid MA candidate ads to all EC – McNeill

It was expressed that these ads don’t need to be distributed to all of the Council, only the VP that is affected. The purpose of this proposal is to eliminate the element of surprise. No action was taken.

AWARDS

All awards were approved by acclamation.

The next Executive Council meeting is scheduled for Monday July 15, 2002.

Council will also meet on July 14, 2002 for the Nominating Committee meeting and discussion on dues structure.

The President recessed the meeting (at 6:15 p.m.) until 8:00 a.m. Sunday morning, for continued work on the by laws.