Executive Council Meeting

July 10, 2000
Muncie IN

 The Nominations Committee convened at 8:00 a.m. and adjourned at 8:10 a.m.

The regular meeting of the Executive Council was called to order at 8:35 a.m. by the President, who chaired the meeting.

INTRODUCTIONS

President Dave Brown, Hamilton, OH; Executive Vice President Doug Holland, Raleigh, NC; 

District Vice Presidents: I-Don Krafft, Duxbury, MA; II-Wes DeCou, Basking Ridge, NJ; III-Bob Brown, Bradford, PA; IV-Chuck Foreman, Kill Devil Hills, NC; V-Jim McNeill, Birmingham, AL; VI-Charlie Bauer, Norridge, IL; VII-Bill Oberdieck, Southgate, MI; VIII-Sandy Frank, Weatherford, TX; IX-Russ Miller, Carrington, ND; X-Rich Hanson, Scottsdale, AZ; XI-Bruce Nelson, Spokane, WA; NAA Representative Don Koranda; Executive Director Joyce Hager; recording secretary JoAnne Brown. 

In attendance from Headquarters were Carl Maroney, Special Services; Rob Kurek, Model Aviation; Jay Mealy, Programs. 

Other attendees were Felix Gora, General Counsel; Dave Mathewson, AVP District II; Doug Powell, RC Contest Coordinator District VIII; Joe Vislay, AVP District III; Joe Beshar, AMA Flying Site Coordinator; Robert Tolbert, IMAA District 6; Bren Bailey, AVP District VII; Tom Pierce, AVP District VII; Gordon Schimmel, Education Committee Chairman; and Larry Johnson, Firstline Insurance.
 

Nominations Committee Report - B. Brown, Chairman (Appendix I)

The nominations of the following people were accepted by the Nominations Committee:

District II - Dave Mathewson

District IV - Chuck Foreman, incumbent

District VI - Charlie Bauer, incumbent

District VIII - Dr. Sandy Frank, incumbent

District X - Richard Hanson, incumbent

The Nominations Committee requested that the President establish an ad hoc committee to review and possibly modify the By-laws and Standing Rules of the Nominations Committee. By acclamation the report was accepted. The ad hoc committee includes Bob Brown, Chairman, Jim McNeill and Chuck Foreman.

PRESIDENT’S REPORT

  • Changes have been made to the pylon racing rules. Circulated e-mail to Council for their input. Negotiations began with the NMPRA President, Chairman of the Pylon Racing Contest Board and the Contest Board Coordinator on finding a way to slow the planes down. As a result, an emergency proposal was put forth, with an effective date of January 1, 2001. This time frame was given to allow the contest board an opportunity to relate to it. Concern was expressed on the potential of punitive damages if AMA does not take some action. Off course pylon judging has been embraced by the community. The President has invited the NMPRA President to address the Executive Council this afternoon.
     
  • The Executive Director and President have discussed extensively the [cosmetic] maintenance of vehicles and equipment. There is concern with storage of electronic equipment in the basement of the Nats Headquarters building. The ED will establish a system to ensure maintenance and storage. It may be necessary to hire additional help.
     
  • The President will be attending the Control Line World Championships in France. He will be taking pictures of the physical facilities. This was a purpose built facility and is considered the premier control line facility in Europe. The President will relate his findings to the FAI and PADCOM Committees to determine what needs to be done to the AMA site or at Osh Kosh, since AMA is considering hosting the CL World Championships in 2004. This is financially a good thing to do since it involves a lot of people, but not much expense.
     
  • The President will be attending the Electric World Championships in San Diego, CA in August which the Academy is hosting. A substantial loss is expected due to the low number of people expected to attend.
     
  • There was an incident at one of the local hotels that resulted in it’s evacuation and the fire department being called. There was minimal damage and no injuries reported. To date, no claim has been filed.
     
  • The President received an outline of a safety video IMAA is in the process of doing. They have requested [financial] participation by the Academy. The ED will circulate this outline and it will be discussed at the next meeting.

APPROVAL OF APRIL 2000 EXECUTIVE COUNCIL MEETING MINUTES

It was moved and seconded to accept the Minutes of the April 1, 2000 Executive Council meeting with one change. Approved by consensus. As a matter of record, any changes/corrections made, will be distributed to all Council members for review.

EXECUTIVE VICE PRESIDENT'S REPORT (Appendix II)

  • Council will begin receiving a form showing monthly trial balance/budget comparison. Runs year to date numbers of expenditures in particular line items as compared to budget for the year.
     
  • The EVP will present new headquarters costs, at each Council meeting.
     
  • The bank AMA currently uses is being acquired by another bank.
     
  • Will have three new positions that will be filled in the line item for salaries.

EXECUTIVE DIRECTOR'S REPORT

  • Still have not received May 1, 2000 payment from farmer currently leasing property. The ED has AMA’s lawyer looking at terminating the lease. There is another individual interested in farming that property.
     
  • Permanent bathroom facility is not completed, but is open and useable.
     
  • The ED has received preliminary figures on furniture for the new building.
     
  • Steve Reese contacted the President on purchasing Reese Airport. He is not rushing to sell at this time but wanted a feel of AMA’s interest. C. Maroney is looking at insurance aspect, and the land will be appraised.
     
  • Update on flying sites - Currently there are 47 people in program and solicitation of volunteers continues. A flying site survey was sent to 2,466 club presidents on April 18. As of July 6, 926 surveys were returned; this is a 37% return. It was felt that this response rate is excellent and the data reliable. A follow up mailing will go out in approximately 6 weeks questioning why surveys were not returned. The committee has been successful in setting up a strong relationship with Waste Management in Houston Texas. Waste Management has provided the committee a complete directory of regional and local vice presidents and controllers. Thus far the committee has taken action on 110 flying site situations. Statistics show that problems with flying sites are more regional than across the board, which is better for taking a target area approach to the problems.
     
  • As a result of discussion on club contacts, the Executive Director will research how the club contact came into being, and if no council action is necessary, will do away with club contact position. All mailings will then be sent to the club president.
     
  • The following conference call of May 10, 2000 was read into the minutes:
MOTION: Effective immediately for any pylon racing events, judges will be located off the course, 300 feet; anything less will require a special waiver. Starter and assistant starter will still be located in the cages. The MOTION passed. 9 yes (I, II, III, IV, VI, VIII, IX, XI, EVP)

VP’s from Districts V, VII, X and the NAA representative were not available for the call.

  • The ED received a letter from a member requesting council revisit the redistricting issue. Council did not feel it was necessary to address the issue at this time.

COMMITTEE REPORTS

CD Committee - J. McNeill (Appendix III)
Council received a rough draft of a proposed method of handling complaints regarding contest directors. A main concern was the need for developing an outline of violations. It was pointed out that there is a greater potential for problems with non rule book events. When a final document is approved, it will appear in the CD Handbook and the Membership Manual. Action should only be taken when the CD is acting as a CD at/for an event or acting as an agent of the Academy. This item was referred back to the committee. The committee will review their proposal with the Academy’s legal counsel and make a presentation at the next meeting.

Education Committee - G. Schimmel
The draft copy of Inventing Flight 2003 curriculum has been very well received. It includes fifteen lesson in social studies, language arts and science, based on model airplanes. The AMA is mentioned prominently, including the website address. One hundred copies will be field tested with teachers to determine if lessons are viable. The document is written to national standards and uses NASA’s format.

The committee encourages Council to out source the development of a stronger website that is more educationally and user friendly. Surveys would be used to determine what information should appear on the site. This would require hiring a full time individual devoted to the website. Responsibility for the site would remain under headquarters. The President requested a figure to launch this type of project that could be worked into the budget for 2001. The amount presented was between 20-50 thousand dollars. The President has received requests to have information available on the website in relation to the Science Olympiad. This should be incorporated into the above mentioned project.

Headquarters/New Building Committee - C. Foreman
Still ahead of projected completion date of the new building. There has been a slight delay in delivery of the steel. While deepening the pond an underground spring was hit. Area around pond will be seeded. Committee chairman will be attending a site meeting with the contractor on Tuesday.

Marketing/Membership - W. DeCou
The chairman gave an overview of the top issues and programs ongoing with the committee. Issues are flying sites, awareness generation, new member drop out rate, web strategy and program accountability. Programs include direct mail programs, sign-three-fly-free program, new member kit, industry coop programs, and leader member programs.

There has been a steady improvement in membership since utilizing Van den Bosch. A power point presentation that was to have been provided to Council has not been received. The chairman will contact Christy White of the Axiom Research Group for receipt of the presentation.

PADCOM - B. Brown (Appendix IV)
The committee met on June 12, 2000. Among the items discussed were the Muncie Sports Complex, the new headquarters building, and the new bathhouse. At the next meeting a revised master plan will be presented. Steven Price, the individual in charge of economic development for the Muncie Chamber of Commerce addressed the committee. Mr. Price did not project any substantial economic development in the eastern or southern parts of town. He recommended that AMA get more involved in the city of Muncie. Another item the committee addressed was a memorial area on the property. This will be accommodated in the master plan

As a result of discussion on a motion previously passed by Council, the committee requests the following motion:

MOTION I: Moved by B. Brown (III), seconded by R. Miller (IX), To rescind Motion II of the July 8, 1996 Executive Council meeting. The MOTION passed. 
10 yes; 2 no (I, V), 1 abstain (VII)

Note: Motion II of the July 8, 1996 EC meeting D. Krafft (I) moved and C. Bauer seconded that:

1. Fence off the pond near the By-pass as soon as possible.

2. Have PADCOM meet with Greg to determine the final plans for the front pond. Then enclose it with split rail fencing. This whole project should be done as soon as possible. An alternative would be to enclose it with temporary fencing.

The MOTION passed: 9 yes; 4 no (III, IV, VII, X)

MOTION II: Moved by B. Brown (III), seconded by R. Miller (IX), To fence in the north pond, in accordance with Indiana state law. The MOTION passed unanimously.

The PADCOM Committee has selected Gooden & Ellis as the architectural/engineering firm which would maintain a contour map showing current gas lines, electric lines, roads, etc. for use in future development.

Political Action Committee - D. Holland/D. Koranda
It was determined that the creation of a political action committee was not favorable at this time. PAC’s are considered more useful when focusing on national issues, but may not be the most effective device to employ when focusing on state and local issues, as AMA would need.

Scholarship Awards Approval - C. Bauer (Appendix V)
Forty four applications were received.

MOTION III: Moved by R. Hanson (X), seconded by J. McNeill (V), To accept the recommendations of the Scholarship Committee. The MOTION passed unanimously.

SIG Criteria - C. Foreman
The Committee reviewed three applications that were received. All three groups met the criteria under the guidelines for SIG recognition.

MOTION IV: Moved by C. Foreman (IV), seconded by W. DeCou (II), To accept the following as AMA Special Interest Groups: Senior Pattern Association; Vintage Radio Control Society; Model Engine Collectors Association. The MOTION passed unanimously.

Safety Committee - C. Maroney (Appendix VI)

Council received a proposed revision of the 2001 Official AMA National Model Aircraft Safety Code - Effective January 1, 2001. Maroney stated that the Committee made revisions that could be actuated across the board, not necessarily to a particular discipline. Changes or additions are indicated by underline.

GENERAL item 4: last sentence to read, "In any case, the maximum permissible takeoff weight of the models with fuel is 55 pounds.

GENERAL item 7: last sentence to read, " Note: This does not apply to models while being flown indoors.

Add new RADIO CONTROL item 6: Models flown in air-to-air combat are limited to maximum total engine displacement of .30 cu. in. And a maximum dry weight prior to flying of 4 lbs.

Add new Organized RC Racing Event, item 7.A.2. All officials will be off the course except for the starter and his/her assistant. After discussion the following motion was made.

MOTION V:  Moved by B. Brown (III), seconded by C. Bauer (VI), To amend the conference call motion of May 10, 2000 to read: Effective immediately for any pylon racing events, judges will be located off the course, 300 feet; anything less will require a special waiver. Starter and assistant starter may remain on the course. The MOTION passed unanimously.

This motion is considered an emergency addition to the AMA Rule Book.

CONTROL LINE item 1, add Pull test will be in accordance with the current Competition Regulations for applicable model category. Models not fitting a specific category as detailed, shall use those pull test requirements for Control Line Precision Aerobatics.

Add new CONTROL LINE item 4. I will not fly a model closer than 50 feet to any electrical power line.

MOTION VI:  Moved by W. DeCou (II), seconded by J. McNeill (V), To accept the Safety Committees recommended changes to the Safety Code, as revised. The MOTION passed unanimously.

The AMA President explained to Council an emergency proposal being considered by the contest board, precipitated by an incident in Texas. The proposals involved the removal of tuned mufflers and venturi restrictions that would effectively slow down the planes. The rules would be effective January 1, 2001. NMPRA President, Darrol Cady, then addressed the Executive Council. Vern Smith and Mike Helsel, past presidents of the NMPRA, were also included in the discussion. Mr. Cady quoted the average speeds of the four classes of racing: class 424 - 125 mph; class 428 - 165 mph; quarter midget - 175 mph; and FAI - 200 mph. Two of the classes are flown by the same racers. He would like to see the speeds get back to where they were before APC propellers. Some Council members felt that slowing the speeds, would entice new participation. The NMPRA President felt that the muffler rule may pass the contest board. After considerable discussion it was determined that the Council action was sufficient and the SIG and contest board must now address the issue.

OLD BUSINESS
Sanction Information - HQ’s
This item was withdrawn.

NEW BUSINESS
Safety Cage Mfg. Methods - B. Oberdieck
This item was withdrawn.

SWAC Report/Discussion - S. Frank
After distributing a report on the 2000 event, Dr. Frank gave a brief overview of the convention plans for the year 2001. He then presented two checks to the AMA President, one for the Museum Fund and one for the AMA Scholarship Fund.

Clubs for Schools - D. Brown
The President received an inquiry from a youngster wanting to set up a school club. At this time, the Academy does not have a mechanism to establish a club consisting of all children. An ad hoc committee was formed of Bruce Nelson, chairman; Sandy Frank and Charlie Bauer. Ideas to be considered should include the need of having an adult [sponsor] involved; club should be open to all groups such as boy scouts and church groups; and how they will receive guidance relative to model aviation (club contacts, education committee).

Discussion on Dues Structure - HQ/C. Bauer
After a brief discussion, no action was taken on this item.

Miscellaneous items discussed:

  • Any changes to budget must be turned in to V. Barkdull at Headquarters before October 6.
  • J. McNeill suggested an area in the museum be dedicated to how the AMA was started and then invite the ‘founding fathers’ to the museum to be honored.
  • W. DeCou stated the Museum Steering Committee will be meeting in the next couple of weeks.
  • W. DeCou, VP District II will be relinquishing his VP duties at the end of this month and current AVP Dave Mathewson will fill the vacancy as per the current Bylaws.

NEXT MEETING
Council Meeting, November 4, 2000 in Muncie, Indiana.

The meeting adjourned at 4:50 p.m.