Executive Council Meeting

July 2, 2004
Muncie IN

Official

Note: All minutes are unofficial until approved at the following Executive Council meeting. The Nominating Committee met from 8:00 a.m. – 9:15 a.m. The regular meeting of the Executive Council was called to order at 9:35 a.m. District I Vice President Don Krafft was not in attendance.

In Attendance
President's Report
Executive Vice President's Report
Executive Director's Report
NAA Report
Committee Reports
New Business

Motions:
Motion I: that a unanimous decision of the Executive Council approved the appointment ...
Motion II: to allow the Executive Director the discretion to extend the definition and scope ...
Motion III: that beginning in 2005 increase the allocation for scholarship amounts to 30 cents ...

The following were approved by acclamation:

• To accept the Minutes of the April 24, 2004 Executive Council meeting as amended.
• To accept the report of the Nominations Committee.
• To accept the report of the Scholarship Committee.

Action items from the July 2, 2004 Executive Council meeting:

1. The ED will request 3-5 year financials from Reese Airport. (Ref: President’s Report)
2. Ad hoc committee on site usage (B. Brown Chairman, R. Morgan, C. Bauer, S. Frank and S. Kaluf) to develop a site-usage system that would maximize the ability of open flying on the site. (Ref: President’s Report)
3. The ED will respond to individual regarding his needed assistance to the flightline and suggestion of mechanic-type membership. (Ref: ED Report)
4. T. Schwyn will develop a plan to market video to general masses. (Ref: ED Report)
5. D. Koranda will investigate having an article done in the NAA Newsletter on the 2004 scholarship winners. (Ref: Scholarship Comm. Report)
6. The Insurance Committee and AMA Legal Counsel will review the magazine disclaimer and determine whether a wording change is necessary. (Ref: Frequency Update)
7. B. Underwood to provide write up for magazine recognizing R.C.M.A. donation. (Ref: Frequency Update)
8. The Education Committee will take up where the Ad hoc Tier Level Achievement left off. (Ref: Ad hoc Tier Level Achievement report)
9. Ad hoc Committee on Safety Code will make changes approved during meeting and distribute to EC for review; after which HQ will do push E-mail to Leader Members. (Ref: Ad hoc committee on Safety Code Report)
10. Ad hoc committee on Safety Video (B. Nelson Chairman, B. Oberdieck, C. Maroney, and input from T. Ryan) is charged with working on the concept of a safety video; an outline on how to approach the project and possibly work up a storyboard. (Ref: Develop/produce an AMA Safety Video/CD for chartered clubs report)
11. The President will appoint a Structure Review ad hoc committee.
12. Facilities Maintenance Oversight Committee (B. Brown Chairman, S. Frank, and J. Hager). Committee charge is to oversee the maintenance, point out areas that need to be addressed and establish a standard level of maintenance for the site, including rental properties.

The meeting was called to order at 8:05 a.m.

IN ATTENDANCE
President Dave Brown, Hamilton, OH; Executive Vice President Doug Holland, Raleigh, NC; District Vice Presidents: II-Dave Mathewson, Baldwinsville, NY; III-Bob Brown, Bradford, PA; IV-Bliss Teague, Hickory, NC; V-Judith Dunlap, Summerfield, FL; VI-Charlie Bauer, Norridge, IL; VII-Bill Oberdieck, Southgate, MI; VIII-Sandy Frank, Weatherford, TX; IX-Russ Miller, Carrington, ND; X-Rich Hanson, Scottsdale, AZ; XI-Bruce Nelson, Spokane, WA; NAA Representative Don Koranda; Executive Director Joyce Hager and Felix Gora, General Counsel. Others in attendance were Bob Underwood, Frequency/Safety/Scholarship Committees; Larry Johnson, First Line Insurance; Joe Vislay, District III AVP; Doug Powell, District VIII; Rob Kurek, HQ; Carl Maroney, HQ; Tom Schwyn, HQ; and Shirley Teague.

The President then introduced special guest Mr. Sandy Pimenoff President of the CIAM and CASI. Mr. Pimenoff stated he had toured the AMA facility with D. Brown and found it to be one of the foremost, if not the foremost areas dedicated to model aircraft activities in the world. Mr. Pimenoff stated that at the last general conference of the FAI, it was decided to award Maynard Hill the Airsport Medal for his outstanding achievement of crossing the Atlantic with a model aircraft.

PRESIDENT’S REPORT

  • Council observed a moment of silence in memory of Jim McNeill.

  • The EC was in agreement to reinstitute the policy that requires a signed (by parent or guardian) medical consent form on the part of all unaccompanied Juniors (under age 21) that participate in the Nationals.

  • Authorization was given for an Environmental Site Assessment (ESA) of the Reese Airport property and AMA has received the Phase I assessment. It was suggested to proceed with a Phase II ESA. (Cost approximately $7,500-$15,000.) Prior to the Phase II assessment, the Executive Director will request 3-5 year financials on the airport.

  • There was a discussion of open flying during the Nationals (after competition is complete at the various sites) and establishing a policy to better utilize the site. A computerized automated system of frequency control over the entire site has been contemplated. (The cost of developing this system has not yet been determined.) The President appointed an ad hoc committee on site usage (Chairman B. Brown, R. Morgan, C. Bauer, S. Frank, S. Kaluf) to develop a site usage system. The intent of a policy will be to maximize the ability of open flying on the site.

It was moved, seconded and approved by acclamation to accept the Minutes of the April 24, 2004 Executive Council meeting as amended.
(Amendments: in MOTION III add the words “except while landing” following the words “touch the ground.” In the EVP Report the first bulleted item, delete the words “and there were none in 2003.”)

  • The President read from the by laws pertaining to VP replacement; he also noted Council’s policy for the VP to name two potential replacements (in order of preference) should a VP become incapacitated. In a phone poll of all EC members taken by the President, the Council was unanimous in supporting Jim McNeill’s recommendation of J. Dunlap in that position.

MOTION I: Moved and seconded that a unanimous decision of the Executive Council approved the appointment of Judi Dunlap as interim District V Vice President.
MOTION passed unanimously.

  • The President recently attended meetings of the FAA, NAA and met with AMA’s FCC attorney. His synopsis included: he very much favored the gathering of all of the air sport organizations particularly when working with the FCC and FAA; most significant was meeting with the FAA and those people working on unmanned aircraft regulations; the FAA is expected to put out an advisory to FISDO’s and regional FAA offices stating any questions regarding model airplanes will be referred to the Washington FAA office; he is of the opinion that the FAA is very critical of the difference between recreational and commercial vehicle operation. Koranda explained that the FAA traditionally has concerns regarding commercial activity and it permeates their rules; however, they do recognize AMA’s technical expertise and they want to make use of that expertise. AMA must stay involved, pay close attention to and maintain contact with the FAA.

  • There was a brief discussion relative to homeland security.

  • The President noted additions to the agenda.
     

EXECUTIVE VICE PRESIDENT'S REPORT 

  • Since the last meeting, the EVP has had meetings with the bankers; the balance sheet is strong.

  • Working with the market; it has changed and is on a general upward trend.

  • There will be changes in how things appear in the financial statements; requests for more information and questions should be directed to the EVP.

  • The position of the government is that 501 C3 organizations are overvaluing gifts made to them. It is AMA’s policy that any person donating an item(s) to the AMA museum must determine its value and be able to substantiate it.

  • The EVP explained that Congress wants to pass a law that states every three or four years each C3 organization must review its purpose and reapply for C3 status.

Break 11:05 a.m.

EXECUTIVE DIRECTOR'S REPORT 

  • AMA rings denoting “Fellow” are now available through merchandising for the cost of $345. (10k gold)

  • The ED thanked Carl Maroney and Ilona Maine for working with the Evansville, Indiana, club on the Grand Event. Numbers will be sent to Council. Maroney is working with two clubs in Texas on the possibility of the Grand Event 2005.

  • Occupants of rental house next the ED were evicted due to lack of rent payment.

  • House on 200 South was purchased. The ED will work with the budget committee on putting together costs involved with getting it into shape for renting.

  • The 2004 Hall of Fame winners were announced. (No announcement until official letters sent out.) More issues regarding the process were made known. It should be noted that applicants are considered for three consecutive years. However, only the 2004 applicants had their complete application sent to the committee members; those from 2002 and 2003 only had their names sent. The President noted that this has been the practice, but noted it had caused a few problems. At this time no solution was offered.

  • The Executive Director noted a recent controversy involving a club that held a static display requesting pins customarily sent to clubs holding Mall Shows. Since Council approved the original Mall Show program, the ED is requesting Council approve static displays be included within this program.

MOTION II: Moved and seconded to allow the Executive Director the discretion to extend the definition and scope of a mall show as she/he sees fit.
MOTION passed unanimously.

  • Homecoming attendance was down from past year; looking at various ways to entice more to attend. The ED thanked her staff members as their participation was in addition to their daily routine duties.

  • The President, ED, and Dist. VII VP attended J. McNeill’s memorial service.

  • The ED received a letter from a member whose club has a rule that an individual must be an AMA member and have an AMA card to go on the flightline. This individual was concerned because he requires assistance from his sons/grandson in getting his plane/equipment to the flightline. He suggested that AMA develop a class of membership similar to ‘Mechanic’ whereby assistance could be given. The Executive Director will respond to this individual.

  • T. Schwyn has been working with various groups offering affinity programs. Of the proposals he has reviewed, he thought the TN proposal would produce the most favorable results and not cost the Academy anything to participate. A handout was offered and a brief presentation given. Schwyn did visit the facility in Minneapolis/St. Paul area and found it to be very professional. Schwyn proposes that AMA proceed to the sampling stage of the program.
    When asked who owns the copyright to the DVDs/tapes/books of the product, Schwyn thought TN would hold it for the first 18 months after which the AMA would own it. He would however, get confirmation of this. The members would be contacted and asked if they would like to receive this product; only those who choose to would receive it. AMA would not give up any rights to the membership list and they only have access to the database if AMA allows. As far as content, AMA has full input over the content and the right of refusal of any content. AMA would insist that mailings be done through a third party mailing house; T. Schwyn thought TN would be agreeable to this. Length of the sampling video would be around 10-20 minutes with the full production video being anywhere from 45 minutes to one and one half hours. Average price for production per piece is $17.00-$19.95. If AMA chooses, the video would contain trailers leading individuals not already AMA members to the organization. TN would look for direction from AMA in marketing to those outside the existing membership.
    T. Schwyn will develop a plan to market this video to the general masses in an effort to generate interest and membership in AMA. A straw poll of Council showed that T. Schwyn should proceed with the project.
     

NAA REPORT

  • During the meetings in Washington, D.C. Koranda made big push to the group re environmental aspects. He indicated that most were not supporting the efforts of the FAI on environmental issues, which are becoming a bigger problem all the time. The groups came away with a better appreciation of the concerns following a briefing by Mr. Smith who spoke on environmental issues from a broad perspective and emphasized the importance of this issue to all air sport organizations.

  • Still on path of finding replacement for Koranda.

  • Don Koranda thanked the Executive Council for the AMA Fellowship Award he received.

Lunch 12:15 p.m. – 1:00 p.m.

COMMITTEE REPORTS

Nominations (Appendix)
Chairman Teague thanked Council, the committee recorder and teller for their assistance. Nominations this year are for President, Districts I, V, and IX.

It was moved, seconded and approved by acclamation to accept the report of the Nominations Committee. Names placed on the ballot for 2004 are:

President:
Dave Brown
Dave Mathewson
Bill Oberdieck

District I Vice President:
Don Krafft
Andy Argenio

District V Vice President:
Tony Stillman
Judi Dunlap
Manny Sousa

District IX Vice President:
Mark Smith

Scholarship (Appendix)
Council received the committee’s report and recommendations. Recipients were granted scholarships from the Charles Hampson Grant Award, Sig Award, and the Weak Signals who generously donated $5,000 in recognition of their 50th Anniversary. There were no funds to be granted in the Hutchinson Award. Chairman Underwood noted that the applications received were down from 47 received in 2003, to 27 for this year.

It was moved, seconded and approved by acclamation to accept the report of the Scholarship Committee.

D. Koranda suggested that a press release be put out announcing the recipients. This would possibly precipitate coverage in the recipient’s local newspapers. Koranda will investigate having an article published in the NAA newsletter.
Subsequent to a brief discussion on the increased costs of college and the reduced number of applicants this year, the following motion was made.

MOTION III: Moved and seconded that beginning in 2005 increase the allocation for scholarship amounts to 30 cents per open paid member.
MOTION passed unanimously.

Ad hoc Sanction/Liability (Appendix)
Chairman Oberdieck stated the Committee has been active for the last two years making recommendations to Council. Some have been acted upon, others not. Considering the committee has lost two members and the remaining members believe they have met their obligations, the chairman requests the committee be dissolved. The President so dissolved this ad hoc committee. Oberdieck thanked the committee members.

Ad hoc Disaster Relief Fund
A report will be made at the next Council meeting.

Frequency Update on BPL (Appendix)
Three documents have been filed with the FCC. Various people have been working on the BPL issue, however each time someone went to check out the BPL system they had been ‘temporarily’ shut down. The Manassas, Virginia, company is no longer involved in the testing; the Cedar Rapids, Iowa, company has determined the system is not economically viable.
F. Marks attended an I.E.E.E. forum in Colorado and submitted a report to the Frequency Committee. Requests for copy of that report should be made to B. Underwood. It was noted that Europe has spent 25 million dollars trying to determine if BPL will actually work; and the U.S. [government] has spent nothing. F. Marks suggested AMA may want to work with R.C.M.A. or another group to see whether a grant or fund could be received to assist in gathering hard facts. An alliance was made with King Fisher; a company that manufactures/installs fire alarm systems operated by radio. They are very much concerned with BPL. If the BPL issue does not diminish, the Frequency Committee may suggest a letter writing campaign to Congress indicating safety concerns.

There was a brief discussion regarding a magazine advertisement for a certain antenna (Power Duck antenna). Concern was expressed on whether to allow this advertisement to continue in the magazine; the manufacture, selling and purchasing of the antenna is legal; however when put on a transmitter it makes the transmitter illegal to use without type recertification. AMA should wait and see if the company reworks the antenna that makes it legal to use on transmitters. The Insurance Committee and AMA’s legal counsel will review the disclaimer in MA and determine if the wording should be changed.

AMA will be receiving a $5,000 check from R.C.M.A. that is being sent to help defray the costs incurred by the Frequency Committee over the past few years. The money will be put in the general fund. Bob Underwood will provide a write up for the magazine recognizing this donation.

Ad hoc Tier Level Achievement (Appendix)
The committee has received much information from clubs on how to start and implement a program. Using the LSF program as a guide, J. Frost is finalizing a program comprised of a level of achievement/award system. Within this program, the clubs have the responsibility of maintaining records on the various individuals and levels of achievement. With the final program to be presented by J. Frost at a later time, the committee has completed its assigned task and requests the President dissolve the committee. Committee is so dissolved.

The President requested that the Education Committee continue where the ad hoc committee left off.

Break

Ad hoc committee on Safety Code
The Committee was charged with creating a parallel document to the Safety Code which would provide the general intent of the item and a glossary that would help in defining the terms used in the code. During discussion it was pointed out that the Committee was charged with only simplifying the intent of the items to make it easier for a ‘layperson’ to understand.

Council is in agreement that the statement that will appear at the top of the Safety Code document, directly under the effective date will read: “I will abide by the Official AMA National Model Aircraft Safety Code and all rules established for the flying site I use.”

General Section #8 – Two options were presented. It is the consensus of Council that General Section #8 will now read: “I will not operate model aircraft carrying pyrotechnic devices which explode, burn, or propel a projectile of any kind. Permitted exceptions include rockets flown in accordance with the National Model Rocketry Safety Code or devices which burn producing smoke and are securely attached to the model aircraft during flight. Officially designated AMA Air Show Teams are authorized to use devices and practices as defined within the AST Advisory Committee Document. Rocket motors up to a G series size may be used as a primary power source for model aircraft weighing no more than 3.3 pounds.”

General Section #9 – With Council in agreement, this item will now read: “I will not operate or attempt to operate any aircraft within 8 hours of having consumed alcohol, while under the influence of alcohol, or while using any drug that adversely affects safety.

Radio Control #2 – With Council in agreement, this item will now read: “I will not fly my model aircraft in the presence of spectators until I become a qualified flier, unless assisted by an experienced pilot.”

Radio Control #6 – Two options were presented. Following clarification of Council’s intent with this item, the consensus is Radio Control #6 will now read: “With the exception of events flown under official AMA Competition Regulations rules, after launch, no powered model may be flown outdoors closer than 25 feet to any individual, except for pilots and helpers at the flightline.”

The Ad hoc committee will make the changes and send revision to the EC for its review. Council will be given a week to comment, after which it will be sent to Leader Members via push E-mail for their comments. The leading paragraph to the document being sent to the members should specifically state what is expected. It should be clearly stated that soliciting comments does not automatically imply they will be incorporated into the code.
 

NEW BUSINESS

Develop/produce an AMA Safety Video/CD for chartered clubs (Appendix)

In the ongoing effort to promote safety, it is being proposed that Council approve the production of a video that clubs could use to inform and teach their members about safety. Oberdieck outlined what could be included in the video. He noted that within his district there is a genuine need for such a video. The total cost for this project would be $15,000 (half paid at the beginning, the other half when it is complete; AMA will pay the cost of shipping to the chartered clubs).  Tom Ryan, owner of the production company was introduced and Council viewed portions of videos the company had produced.

After viewing, concerns and discussion included:

  • AMA previously extended an effort to produce a safety video with J. Gerber and had a difficult time and there were many opinions about what was safe and how it should be done;
  • There is the potential of making a video work by restricting it to creating a graphical representation of the Safety Code; the message must be the same to everyone without any doubt of what is being conveyed;
  • Consider a video in terms of safety tips, safe field practices that would be a risk management tool for clubs;
  • How does AMA require clubs show this video to every member? It cannot be required but will be strongly suggested it be viewed.
  • The making of a safety video shows a conscious effort on the part of AMA to promote safety awareness;
  • Must have a storyboard prior to proceeding with the project;
  • Financial support was offered by L. Johnson.
  • We must determine what needs to be done to make it successful and consider whether AMA can afford to do it;
  • Council will have final approval of the project and complete video.

The President appointed an ad hoc committee to work on the concept of a safety video and possibly draft a story board. Members of the Ad hoc Committee on Safety Video: Bruce Nelson, Chairman; B. Oberdieck; C. Maroney. The committee may request input from T. Ryan. The committee is charged with working on the concept of a safety video; an outline on how to approach the project, and possibly work up a storyboard.

Executive Session

The meeting was recessed at 6:50 p.m.

Saturday July 3, 2004 EC meeting
The meeting was called to order at 8:05 a.m. District XI VP B. Nelson and NAA Representative D. Koranda were not in attendance at Saturday’s meeting.

NEW BUSINESS (continued)

Create program to assist in getting flying sites for indoor and park fliers. This item will be presented at the October Executive Council meeting.

Structure Review – Discussion
Every few years it is practical to review the overall structure of the organization to determine whether changes would be beneficial. The President will take this under advisement and appoint an ad hoc committee at a later time.

There was some discussion on the overall maintenance of the AMA property; the ED stated that any concerns should be brought to her attention. There are varying levels of acceptance of property maintenance, and to some degree economics plays a role.
The President appointed a Facilities Maintenance Oversight Committee of B. Brown, Chairman; S. Frank and J. Hager. The charge of this committee is to oversee the maintenance, point out areas that need to be addressed, and establish a standard level of maintenance for the site, including rental properties. Some financial decisions will be involved since the accepted level of maintenance will have an economic impact on the organization.

AWARDS
Fellowship award was voted and approved unanimously by acclamation.

Meeting adjourned at 9:45 a.m.

Respectfully submitted by JoAnne Brown, recording secretary for the July 2, 2004 Executive Council meeting.