Executive Council Meeting
July 26, 2008
Muncie IN

Official

Introductions
President's Report
Executive Vice President's Report
Executive Director's Report
NAA Report
Committee Reports
Old Business
New Business

NAA Representative J. Gaffney was not in attendance.

The Nominating Committee met from 8:00 a.m. – 8:15 a.m.

The regular meeting of the Executive Council was called to order at 8:25 a.m. Council immediately went into a brief Executive Session.

AMA has created the position of Government Regulatory Affairs Director and has considered Rich Hanson for the position. If appointed, he will be unable to fulfill the duties associated with this position and represent District X. R. Hanson is officially resigning as District X VP and has appointed Jim Giffin to complete the term. President Mathewson thanked Hanson for close to sixteen years of service.

1. Opening Business

Introductions: President Dave Mathewson, Baldwinsville, NY; EVP Doug Holland, Raleigh, NC; District Vice Presidents: I-Andy Argenio, Smithfield, RI; II-Gary Fitch, Franklinville, NY; III-Bob Brown, Bradford, PA; IV-Bliss Teague, Hickory, NC; V-Tony Stillman, Brunswick, GA; VI-Charlie Bauer, Norridge, IL; VII-Bill Oberdieck, Southgate, MI; VIII-Jim Rice, Universal City, TX; IX-Mark T. Smith, Shawnee, KS; X-Jim Giffin, Redding CA; XI-Bruce Nelson, Spokane, WA; Executive Director Jim Cherry; and AMA legal counsel Felix Gora.

HQ staff in attendance was Ilona Maine; Greg Hahn; Jack Frost; Rob Kurek; and Ben Flesher. Others in attendance were Bob Underwood, AVP/Safety and Scholarship Committees; Eric Williams, Dist. II AVP; Sandy Frank, AMA member; Gordon Schimmel, Chairman Education Committee; Rae Underwood, Shirley Teague, Lynn Cherry and Ginger Mathewson.

Additions to the agenda: F1D Junior situation; Government Regulatory Affairs contract w/R. Hanson; insurance issues for experimental class program; committee chair meeting.

2. Consent Agenda: It was moved, seconded and approved by acclamation to accept the minutes of the April 19, 2008 Executive Council meeting.

3. President’s Report

a. Carl Goldberg Vital People Award
This award gave recognition to a person who did much work within a club on a local level but did not get national recognition; the recipient also received a $250 check. Mathewson would like to revisit this award, presenting four $250 awards a year. It will be called the AMA Carl Goldberg Vital People Award. This will help build the relationship between AMA and the membership and recognize those that do much on the local level but very rarely receive thanks for their efforts. Council was in favor of moving ahead with the concept; a plan will be presented at the October meeting, with implementation expected for 2009.

b. Investment bankers attendance at a future EC meeting
AMA’s investment bankers are expected to attend the October EC meeting and review how they are handling the investments and where they are being placed.

c. Team Selection Committee appointment
The Team Selection Committee consists of one representative from each district. Currently there are some districts that have more than one rep on a particular committee and some that have no rep for the district. The President requested the VPs address and correct the situation within the next 30 days.

d. Strategic Long Range Plan 
Council members received the SLRP agenda and will meet Sunday to work on this.

e. 2008 Hall of Fame recipients
Letters to the recipients were distributed to the relevant Council members for their signature. J. Neuberger is the new chairman of the committee and it is expected that major changes will be presented to Council for their approval.

4. Executive Vice President’s Report

Deferred to Executive Session

5. Executive Director’s Report

a. Flying Site Coordinators Reports Reports on the last three month’s activities are in the agenda.

b. Membership Development/Marketing Presentation
As directed by Council, J. Cherry presented a conceptual membership development strategy-marketing plan for the balance of the year; it will take a cumulative effort between Council and staff to reverse the membership trend. The presentation included a Market Summary; Membership History; a review of the current products and promotions; Marketing Objective and Strategies; and a Marketing Budget.

The proposed strategies expressed today and their respective budgets are on page 15 of the proposal. As HQ moves into developing the 2009 budget they will need some direction; Council is requested to channel their thoughts on the proposal through M. Smith/Marketing Committee.

The Marketing Committee requested the Executive Director and staff put together a 90-day plan of action to keep this process moving forward; within those 90 days, it is expected that a Marketing Director will be in place at HQ. The plan should show what is currently being funded and to what level, so a comparison can be made to the projected budgets.

c. Reading of mail votes into the minutes

April 24, 2008 motion re 2011 F3A World Championship
MOTION passed
unanimously.

May 13, 2008 motion re Additional Bylaws
MOTION passed
unanimously.

July 1, 2008 motion re AMA Convention Manager
MOTION passed:
12 Yes; 1 Abstain

d. New Flash Report
This reports quantitatively what is transpiring at headquarters.

e. League of Cities Trade Shows
Schedules and locations were reviewed. AMA will have a simulator at the shows and will be handing out the DVDs geared toward elected officials (local, city and county officials) to give them a favorable introduction to the AMA and its membership.

6. NAA Report 

Gaffney was not in attendance. At the October meeting he is to present a detailed explanation of how AMA’s dues to NAA are figured and where they are distributed. (How much to support NAA programs, how much to support FAI programs and exactly how each amount is determined.)

7. Committee Reports

a. Museum Steering
New exhibits in the museum include CL Aerobatics, Navy  Carrier and CL Combat. M. Smith is also working on a National Championship History wall. Resolution to the B. Werwage issue is being pursued; possibly to involve attorneys. Smith is still working on M. Hill and the TAM 5.

b. Bylaw Review
Ballot results - Results of the ballot vote are in; responses were received by at least 50% of those sent. The same ballot presentation format will be used in any further Leader Member voting. In response to Leader Members comments, it was suggested that coding should be used on future ballots and the committee should investigate on-line voting. Bauer noted on-line voting is currently being pursued.

EVP/CFO descriptions – F. Gora has the items from the Bylaws that need to be addressed. The committee will be moving forward with the position descriptions; the chairman distributed and reviewed the descriptions for EVP and CFO, and solicited input from Council. These descriptions should include that they are voluntary and non-paying positions. The committee will bring position descriptions for EVP and CFO to the October meeting for approval; it is the committee’s intent to implement the approved Bylaws changes for 2009.

Leader Members – There are three categories of Leader Members: Leader-Administrative; Leader Scientific and Leader Industry. It was asked, when a position description requires Leader Membership, should it specify which type of Leader is being solicited. 
c. Marketing (Appendix II) 
Committee work –
A new round of ads has been designed for Backyard Flyer and Fly RC magazines. The Park Pilot logo will appear on Horizon, Hobbico and Hobby Lobby Park Pilot legal kits and by Christmas, Spinmaster will have 150k Air Hogs out with the Park Pilot logo. The chairman expressed concern that the Park Pilot Web page is in place, however the content is not there.

JWalcher – Activities include: press release developed for those who place during the Nats; had local TV crew in to cover the XFC; will follow up with various national television shows, showcasing Andrew Jesky (AMA All Star); have received definite commitments from Delta Airlines (Sky Magazine) and Southwest Airlines (Spirit) to place the Park Pilot release re the JR Festival in their October magazine issues; D. Mathewson did an interview with Newsweek magazine and it is hoped to get that in print soon; and ESPN has expressed interest in footage of model aviation for their show First Take. 

Overview of IMPBA –
IMPBA (International Model Power Boat Association) is going through some insurance issues and the committee would like to investigate bringing IMPBA under AMA; possibly using the land/pond along the bypass that AMA owns. G. Hahn stated that IMPBA coming under the umbrella of AMA has nothing to do with whether AMA can provide them with a facility. It is suggested that IMPBA become a SIG of the Academy. Concerns that would need to be addressed include: tax issues, administrative issues, noise issues (neighbors), fly-over areas (neighbors and bypass), and maintenance of the site, road installation and zoning. Following some discussion there were two issues to address: whether IMPBA is willing to meet all of the criteria expected of them as an AMA SIG (all members of a SIG MUST be AMA members),and whether AMA should develop a facility for boat use. Council was in agreement that the committee should investigate IMPBA becoming a SIG and present a proposal at the October meeting. 

d. Insurance
Foreign coverage for casual sport fliers overseas –
Ace was not able to provide costs for this service as they did not have any numbers to work with of trips or people that are travelling overseas on vacation; they need to provide numbers to the underwriters. It is suggested that a survey of members be conducted to determine a number to present to the underwriters that would take advantage of this insurance. The committee was charged with conducting the survey and based on the results determining whether to move forward or not; the committee should be aware that U.S. frequencies/foreign frequencies could be a concern.

Introductory Pilot Program – This had to do with whether the program had to take place at a chartered club field; I. Maine reported that the policy does not stipulate where the program must take place.

MOTION I: Moved by A. Argenio (I) and seconded by C. Bauer (VI) to modify the language in the Introductory Pilot Program to allow Introductory Pilot Program activities to take place away from chartered club field.
MOTION passed unanimously.

The Insurance Committee will investigate when Council’s Emergency Medical Program insurance coverage begins and ends; the brochure explaining this coverage should be sent to Council.

e. Publications/AMA History Subcommittee
The subcommittee consists of N. Rosenstock, J. Worth, J. Hager, B. Underwood and D. Brown. The committee is tasked with accumulating all the information possible, to bring the AMA up to date historically. The information may appear on the Web site, in Model Aviation from time to time and possibly in a coffee-table-type publication.

Publications – Improvement of the graphics will be seen in the July issue of the magazine.

Election process portrayed in magazine – It was suggested to offer candidates the option to have a photograph of them accompany their campaign statement. The chairman understands that it is too late to do anything for this year’s election, but will bring the issue to Council for approval at the October meeting, to be implemented for the next election. The Publications and Nominations committees should work jointly on this issue. The President and Executive Director should continue to promote voting in the election, in their respective columns. In regards to placing the candidate statements in the front of the magazine where they should be more visible to the members, Kurek indicated that for this year, a statement will be placed in the front of the magazine directing readers to the location of the campaign statements.

Landis article – Mathewson knows this individual and saw a picture of him in a local NY paper flying his foamie in front of a group of children. He is a high-profile flier and comes from a modeling family. As a result of his modeling background he is currently flying UAVs overseas on reconnaissance missions, working for individual contractors (not military). Mathewson is of the opinion that an article on him would be a great human interest story…’Look where I started and look where I am today’. Concern was expressed however over the connection between UAV’s and models. It is the consensus of Council to proceed with running the article in Model Aviation. 

AVP Appreciation –
A former AVP suggested AMA hold an AVP Appreciation Weekend; this could include a tour of HQ/museum and a skull session amongst the AVPs. The President noted that this was a topic of discussion at the Education Committee meeting. It would be beneficial to have the AVP’s go through the orientation process that the VP’s go through, introduce them to staff and let them get a feel for what takes place at HQ. Oberdieck, J. Giffin and J. Frost will work to develop a proposal to present to Council at the October meeting. Cherry warned that they should first work on a ‘guesstimated cost’ so it is included in the budget for 2009.

f. Nominating (Appendix III)
All candidates met the requirements and submitted the proper documents.

MOTION II: Moved by B. Brown (III) and seconded by J. Rice (VIII) to accept the report of the Nominating Committee. Names on the ballot are as follows:
EVP – Horrace Cain; Mark T. Smith
District II – Gary Fitch, incumbent; Jon Gerber
District III – Bob Brown, incumbent; Gary Slusser and Joe Vislay
District VII – Bill Oberdieck, incumbent
District XI – Bruce Nelson, incumbent
MOTION passed unanimously.

Following discussion of J. Griffins’ appointment a motion was made:

MOTION III: Moved by G. Fitch (II) and seconded by B. Teague (IV) to approve Jim Giffin as District X VP to fill out the term vacated by R. Hanson.
MOTION passed unanimously (District X did not vote; EVP was out of the room at this time).

At this time, Jim Giffin introduced himself and told Council of his background.

A moment of silence was observed for Jeannie Howard who recently passed away; she worked in the Membership Department since AMA moved to Muncie.

g. Scholarship (Appendix IV)
Awards –
The amount available was $39,900 but recommend borrowing $100 from the Grant fund and round the total available to $40,000. The Weak Signals donation was $2,000; the Telford Award was $5,000; and the Sig Award had a remaining amount of $3,299.33, which was rounded up to $3,300. The three Sig award amounts exhaust the original donation given for the Sig Award. Underwood noted various donations that will be put toward the new Endowment Fund. A collection during the Pylon Nats resulted in $1,000; Underwood to find out whether this amount is to go to the Telford Fund or the Endowment Fund.

MOTION IV: Moved by C. Bauer (VI) and seconded by G. Fitch (II) to accept the report of the Scholarship Committee.
MOTION passed unanimously (The EVP was out of the room at this time).

New Scholarship – This scholarship was created at the direction of Council and the committee was tasked with addressing the manner of implementation; the award is to be made for the year following the accumulation of a minimum of $5,000 in direct donations to the account. This would allow sufficient time for advertising the award. This award will be processed like the Grant applicants and include modeling activity. Headquarters will develop a mechanism to manage how these donations are identified and maintained.

h. Safety (Appendices V, VI, VII and VIII) 
Experimental Radio Control Aircraft Program Requirements and Inspector Information – the changes proposed are an effort to clean it up and align various documents to make sense.

MOTION V: Moved by C. Bauer (VI) and seconded by B. Teague (IV) to accept the Experimental Radio Control Aircraft Program Requirements and Inspector Information document as submitted July 26, 2008.
MOTION passed unanimously.

Safety Regulations for Model Aircraft Powered by Gas Turbines – it was noted that the JPO and IRCHA groups did have input in the modifications to this document.

MOTION VI: Moved by B. Brown (II) and seconded by T. Stillman (V) to accept the Safety Regulations for Model Aircraft Powered by Gas Turbines document as submitted July 26, 2008.
MOTION passed unanimously.

Park Pilot Program definition/safe operating recommendations – this is now listed in the Specialized Supplemental Safety Code, pdf file Document #545, as recommended by the Safety Committee.

HQ does not currently distribute copies of the code to clubs for placement at their flying field. The Safety Committee is charged with investigating headquarters printing large format copies of the code to be sent to clubs; they should also consider a date label that can be placed at the top of the code showing the current year as long as the code hasn’t changed.

Set-Back Distances for Sport Pylon Racing – this document addresses the smaller type aircraft that fly sport pylon. The current waiver process was discussed at length, with various VPs indicating how they handle waiver requests in their districts.

MOTION VII: Moved by J. Rice (VIII) and seconded by T. Stillman (V) to accept the document titled Set-Back Distances for Sport Pylon Racing as amended. Amendments – remove the word ‘Recommended’ from the title and directly under the title, place the statement: Events that meet these criteria are automatically granted the site set back waiver.
MOTION passed unanimously.

First Person View (FPV) – It was discovered that there is information on RC Groups noting specific wording that is being used to allow this; B. Underwood, I. Maine and R. Hanson know nothing of this. It was discussed by the Safety Committee and there were varying views. The committee has no recommendations at this time.

i. Education (Appendix IX)
The committee met Friday July 25, 2008. G. Schimmel showed a plane designed by a museum volunteer docent, Jack Reynolds; it is called the FPG9 (foam plate glider, 9 inch). This is used as an illustration in the curriculum of why flat wings fly; instructions, etc. are available and Schimmel suggested clubs use this for school programs. It is also on the web site. The goal, objectives and activities of the Education Committee were reviewed, as was the concept of green aviation.
8. Old Business

a. 2.4 GHz Site Insurance
Following discussion of MOTION XVII of the April 19, 2008 Council meeting, the Insurance Committee realized that this motion may pose an insurance restriction for the site owner. The following motion was made to remedy this situation.

MOTION VIII: Moved by C. Bauer (VI) and seconded by T. Stillman (V) to amend MOTION XVII of the April 19, 2008 Executive Council meeting by changing the word ‘Sharing’ in the first sentence to read ‘Management’ and deleting the last sentence requiring a special wording Certificate of Insurance.
Amended MOTION XVII now reads: Moved by C. Bauer (VI) and seconded by R. Hanson (X) to accept the Safety Committees recommendation to waive – on a provisional basis – the Frequency Management Agreement requirements as listed under item 6 in the RC section of the current AMA Safety Code for clubs(s) operating exclusively on 2.4 GHz.
MOTION passed unanimously.

9. New Business

a. Government Regulatory Affairs Representative Contract

MOTION IX: Moved by G. Fitch (II) and seconded by B. Brown (III) to create the position of AMA Government and Regulatory Affairs Representative, approve the contract and appoint Rich Hanson to the position.
MOTION passed unanimously.

b. FAA ARC (Aviation Rulemaking Committee) Report 
R. Hanson noted the use of unmanned aerial systems has intensified over the last 3-5 years; and the success has spurred interest in domestic application. The FAA has tasked the ARC with creating/recommending rules/regulations that would allow aircraft to operate in the commercial/public use environment. Hanson reported on the meetings he has attended; noted they will be gathering additional data through a survey of AMA members regarding flying activities; will review the standard type aircraft description for possible rewording and to make more clear. He will attend a demonstration and model test at Edwards Air Force Base on August 27, and will purchase an on-board system to aid in this testing. Argenio will check on the wholesale price of this system relative to purchasing one for each district.

c. FAI World Championship Team Procedures Update (Appendix X) 
Council received copy of the updates recommended by the FAI Executive Committee.

MOTION X: Moved by B. Brown (III) and seconded by C. Bauer (VI) to accept the amended document World Championship Teams Blue Book; Procedures Governing the Academy’s Sponsorship of FAI Teams as presented July 26, 2008.
MOTION passed: 11 yes; 1 Abstain (X).

d. F1D Junior Team Situation 
It was pointed out that there is nothing written that prohibits bringing in an alternate from outside of the team selection contest(s) if all other avenues have been exhausted. The FAI Executive Committee addressed the situation and made a decision that the team will consist of only 2 members.

MOTION XI: Moved by M. Smith (IX) and seconded by A. Argenio (I) to overrule the decision of the FAI Executive Committee relative to the F1D Junior situation.
MOTION failed: 4 yes; 8 no (II, III, IV, V, VI, VII, XI and EVP)

e. XFC Report 
There were 21 aircraft pilots and 21 helicopter pilots who competed; the crowd was down from last year but the event still brought in a large number of spectators. The fireworks display and night fly were big hits. RC Groups had a live feed of the event, the museum and out of headquarters.

There seemed to be a lack of understanding as to who was to do what with regard to the 2008 event; it is expected that this will be eliminated as there will be monthly meetings between the XFC Committee and AMA HQ/B. Brown until the 2009 event. Goals were established, including a larger presentation of the AMA logo; additional local sponsorship; publicity by the AMA (local) and XFC (national) and a concert to attract the local people. It is B. Brown’s opinion that AMA can recoup the $10k with much work by AMA HQ/Brown. When asked if Brown would allow a caveat to the motion that the funds would not be given to the XFC Committee until Brown was satisfied it could be supported, he responded no to the caveat, but it is his intention to pro-rate the funds dependant on various function/goals. As far as making the funds conditional based on attendance, Brown indicated that promotion/publicity for the event lies with both AMA and the XFC Committee and both entities must do more than was done this year.

MOTION XII: Moved by B. Brown (III) and seconded by B. Teague (IV) that the XFC Committee be granted $10,000 to put on the 2009 XFC in Muncie.
MOTION passed unanimously.

f. Increase Experimental Aircraft Maximum Weight 
Referred to Safety Committee for further review.

g. Increase the Aircraft Maximum Take-off Weight Limit 
Referred to Safety Committee for further review.

In light of R. Hanson’s involvement with the ARC, items f. and g. should be reviewed by the Safety Committee; this could be AMA’s last chance to increase the limits (possibly in line with MAAC, at 77.2 lbs). It is Hanson’s opinion that now is not the time to push forward with this. The ARC is hanging on to 55 lbs. and if AMA pushes for more weight, the UAV’s will want an increase. It is not just a matter of increasing the weight; it would affect at least four other documents as well as have an impact on competition.

h. Committee Chairmen 
It was proposed to hold a meeting of all committee chairmen, to exchange ideas, interact and see where there may be possible overlap and conflict. Headquarters staff was tasked with developing a rough budget for this meeting, and put it into the budget process for the 2009 budget.
10. Awards 

No requests at this meeting,
The meeting adjourned at 6:55 p.m.

Next Meeting

Executive Council meeting – October 25-26, 2008
Finance Committee meeting – October 3, 2008

Action items from the July 26, 2008 Executive Council Meeting:

1. Move ahead with concept of AMA Carl Goldberg Vital People Award. Ref: President’s Report, Carl Goldberg Vital People Award.

2. Council members to review their Team Selection Committee representatives; only one allowed in each district. Ref: President’s Report, Team Selection Committee appointment.

3. J. Gaffney to present detailed explanation of AMA’s dues to the NAA. Ref: NAA Report.

4. Bylaw Committee to present EVP and CFO position papers at October EC meeting, for approval. Ref: Bylaw Review Committee report.

5. Marketing Committee to investigate whether IMPBA is willing to become an AMA SIG and present proposal at October EC meeting. Ref: Marketing Committee report.

6. Insurance Committee to conduct survey re number of individuals that would take advantage of foreign coverage for casual sport fliers overseas. Ref: Insurance Committee report.

7. Insurance Committee to investigate begin/end date of Councils Emergency Medical Program Insurance coverage; also send brochure explaining coverage to Council members. Ref: Insurance Committee report.

8. Publications and Nominating Committee to bring proposal re photograph accompanying campaign statement to Council for approval. Ref: Publications Committee report.

9. B. Oberdieck, J. Giffin and J. Frost to develop a proposal re an AVP Appreciation Weekend; work first on a ‘guesstimated’ cost to include in the 2009 budget process. Ref: Publications Committee report.

10. Safety Committee to investigate headquarters printing large format copies of safety code for dispersal to clubs; also consider a date label. Ref: Safety Committee report/Park Pilot Program definition/safe operating recommendations.

11. Headquarters staff to develop a rough budget for a Committee Chairmen meeting; include in 2009 budget process. Ref: item 9 h.