Executive Council Meeting
Muncie IN
July 21, 2012
Official

Introductions
President's Report

Executive Vice President's Report

Executive Director's Report

Committee Reports

Old Business
New Business

NOTE: NAA Representative Jonathan Gaffney was not in attendance

The AMA Nominating Committee met 8:00 a.m. – 8:12 a.m.  The regular meeting of the Executive Council was called to order at 8:15 a.m. by the President

1. Opening Business

a. Introductions: President Bob Brown, Bradford, PA; Executive Vice President Gary Fitch, Franklinville, NY; District Vice Presidents: I-Andy Argenio, Smithfield, RI; Interim II-Eric Williams, Schenectady, NY; Interim III-Mark Radcliff, St. Marys, WV; IV-Bliss Teague, Hickory, NC; V-Jose Soto, Apopka, FL, VI-Charlie Bauer, Norridge, IL; VII-Tim Jesky, Monroe, MI; VIII-Jim Rice, Universal City, TX; IX-Jim Wallen, Arvada, CO; X-Lawrence Tougas, Fairfield, CA; XI-Mike Mosbrooker, Oak Harbor, WA; Executive Director Dave Mathewson and AMA Legal Counsel Felix Gora, Rendigs Fry Kiely & Dennis.

Attending from AMA HQ were Ilona Maine; Colleen Pierce; C. Budreau and Rob Kurek. Others in attendance were Rusty Kennedy, LM Committee chairman; Reid Condon, AVP Dist II; Frank Roales, AVP Dist VI; Bob Underwood, AVP Dist VI; Marc Shelstrom, AVP Dist VII; Tom Neff, AVP Dist IX; Tony Stillman, FSAC; Shirley Teague, Dist IV (“Cookie Lady”); Rae Underwood, Dist VI; Gary Rice, Dist VIII and Linda Rice, Dist VIII.
 
b. Final Flight Recognition (Appendix I): Additions to the list: from District VIII Ernie Card and Joe Thompson. Attendees observed a moment of silence.

c. Additions to the agenda
Committee Meetings – New Business
VP Orientation – New Business
 
2. Consent Agenda: 

It was approved by acclamation to approve the minutes of the April 15, 2012 Executive Council meeting.

3. President’s Report 

 • Attended CIAM meeting in April.  Met with FAI Secretary General Jean Marc Badan to discuss concerns with the FAI. An invitation was extended to the FAI Executive Board to hold their meeting at AMA HQ during the 2012 IRCHA event. The board meeting will not be held in Muncie, but the FAI President Dr. John Grubbstrom and FAI Executive Director Mr. Robert Henderson will be in Muncie during IRCHA and will meet with the AMA President and NAA President

• Attended a meeting at NAA HQ of ASO representatives; many express the same concerns as AMA, relative to the FAI

• The President, R. Hanson and M. Rose (AMA Lobbyist) met with staff from the Senate Appropriations committee, the Senate Aviation committee, the House Aviation committee and Senator James Inhofe (OK)

4. Executive Vice President's Report

• Represented the AMA along with J. Hager at Top Gun; had a very good location near stage center selling memberships and supply & service products. The location also afforded the opportunity to discuss the FAA Reauthorization Bill with many members

• Held a Marketing and Membership Committee meeting in June at HQ

• Along with D. Mathewson and C. Schroeder, met with AMA’s Merrill Lynch Financial Advisors to obtain an overview of our investments

5. Executive Director’s Report

 • Each month Council receives a report highlighting each departments activity

• For a number of years, R. Hanson has been trying to address the TFR issue with the FAA; it was suggested HQ compile a list of ‘high profile events’ that could be submitted to the FAA for consideration of waivers. G. Hahn compiled a list of highly attended events as a starting point; Council was asked to review the list and forward any additions to HQ by July 30, 2012. B. Teague wanted Fly-For-Tots event in Raleigh, NC added to the list.

1. It was approved by acclamation to add the word ‘knowingly’ back into the Safety Code, Radio Control item 5. (Note: this word was added by a Council motion in July 2003 but has inadvertently been left out. Item 5 now reads:  RC model aircraft will not knowingly operate within three (3) miles of any pre-existing flying site…..).

• Getting ready to create the bills and ballots; must be done by end of July. In an effort to promote AMA as a value proposition, consideration was given to putting material in with the bill/ballot renewal reminders. This, however, created difficulty in staying within the weight limit. With the campaign statements being on-line and in the magazine, it was suggested to remove the statements from the mailing; the ED asked for Council’s opinion. There was concern that if taken out of the mailing, members would not know where to find the statements. It was suggested that a statement be put on the ballot that directed members where to find the campaign statements. The feasibility of electronic voting surfaced again; costs have come down since originally studied and it may need to be looked at again.

MOTION I: It was moved by G. Fitch (EVP) and seconded by C. Bauer (VI) to remove the campaign statements from the bill and ballot and replace with a members’ benefit statement and reasons for them to renew. A statement will be placed on the ballot specifying where the campaign statements can be found.

MOTION passed: Y-9; N-3 (III, X and XI)

• Council is aware that John Worth passed away last year. He was involved with the AMA since its inception, was a past President and Executive Director. The staff suggested that as a small token of appreciation a brick on the Walk of Fame should be purchased in memory of John.

It was approved by acclamation for HQ to purchase a large brick for the Walk of Fame in memory of John Worth.

6. Committee Reports

Publications
Feedback on the redesign of Model Aviation continues to be extremely positive; Kurek hopes the important lessons learned can be applied to future projects.

Sport Aviator was launched in 2004 as an outreach to potential members. Talks are beginning with the Education Dept about a collaborative effort and how Sport Aviator might fit into that premise.

Kurek reported on the launch of the tablet version of Model Aviation; taking AMA’s flagship and positioning it in a different way. It is the first time he can recall where AMA is in a leadership role in publications in terms of modeling media. The benefits of the tablet version and the library/archives should be added to the members’ statement of benefits. C. Budreau will highlight what the department had done over the past 12 months relative to the web site, the library/archives and the tablet version of the magazine.

They worked with M. Lanternman and put together a web site ad campaign that generated 20-30k. Tying into the web site is the archives, or library as it is now referred. HQ researched what industry leaders were doing relative to libraries and based their site on what they saw with others. The library framework was built with expansion in mind, possibly to include such publications as AMA News, Park Pilot, or others. They are working with IT to put the site behind a firewall. Budreau then walked through the tablet app. It works with Android, IPad and they are working to get it to Kindle Fire. There are many navigation points and each feature has some sort of interactive element to it. There are house ads in the app; Chad indicated they want to groom readers to expect ads. In the first stages of talking with Lanternman about selling advertising but are waiting to see how many people download the app.

The tablet app will be $1.99/issue, or $18.99/annually. Kurek and Budreau put together a response package for members who ask why they don’t get the app for free. Dependent on the ads and download rate, it may be possible in the future to offer it to members at no cost.  Members can still access the library version (NOT interactive) for free. Council is encouraged to provide ‘bonus content’ for the app; contact L. Helms if you have extra photos, video, etc. you would like included. More information can be found at modelaviation.com/digital. It is hoped that the apps will be up about a week before the print version hits mailboxes.

The Publications Committee will develop video guidelines for VP’s and AVP’s that wish to submit items for the app. The ED added that the results seen today are part of R. Kureks’ vision when he hired C. Budreau, and the results of Chad and Mark Benson working together with the rest of the department, is one example of outstanding work HQ is doing on behalf of and for our membership.

PADCOM
B. Teague reported that the drainage problems at Stage Center have been corrected. The entire site has been checked for drainage issues. Repairs are being made on the white house and the HQ building.

AMA Advanced Flight System (Appendix V)
The President created the committee; members are A. Argenio, chairman; J. Rice; L. Tougas; R. Hanson; C. Brooks; D. Mathewson and B. Brown. Changes in technology and availability of these systems has made it necessary for AMA to update its’ policies on AMA documents #550 and #560.  The revised stand-alone documents are now titled Radio Control Model Aircraft Operation Utilizing FPV Systems (Doc #550) and Radio Control Model Aircraft Operation Utilizing Failsafe, Stabilization and Autopilot Systems (Doc #560). The committee is looking to get Council approval of the revised documents.

Review of the Mission Statement
The chairman expressed concern about whether AMA is required to, or should be thinking about ensuring that AMA has met certain conditions that are not in the safety code that may have to go in as a result of new systems the committee may examine.

It was approved by acclamation to approve the AMA Advanced Flight System Committee Mission Statement as modified July 21, 2012. Statement now reads: To analyze advanced flight systems for the purpose of developing program-specific operational requirements, procedures, guidelines, and recommendations to ensure compliance with or updating of AMA’s National Model Aircraft Safety Code.

Petition highlight review
The chairman stated that if any district members engaging in this activity fall back on the petition, Council should have some understanding as to how to respond. Petition item 1-to ensure total situational awareness a spotter is needed; item 2-will review later as to why this could be a problem especially with the FAA issues; first sentence of item 3-the committee is of the opinion that this is not the future of model aviation, but just another part of the hobby that has gained popularity and AMA is trying to provide equal value and service; second sentence of item 3-the accuracy of this statement can not be verified at this point, as interpretation of the law is still in question. It appears the petitioners may eventually get what they want, however, some of it may have to be outside the AMA; they may need to go to the FAA and get special certification to do the things they want and become part of the SUAS community outside of the AMA. This is the message that should be expressed to them.

The committee compared AMA’s original policies, with those of other associations (MAAC, BMFA and MAAA); each association’s policy requires a two-person operation (pilot and spotter); and VLOS (Visual Line of Sight). The chairman noted that even though VLOS has not been adopted by the FAA, it is a federal law (Public Law 112-95 Sec 336 (c) (2) February 14, 2012) and AMA must abide by the law.

Review of proposed revised Documents 550 and 560
Document 550 has five sections (Definitions, General, Operations-Requirements-Limitations, Range-Altitude-Weight-Speed, and Recommendations & Information.)  Discussion:

• Document 550 is now titled: Radio Control Model Aircraft Operation Utilizing “First Person View” Systems
• Item 1.d) was changed to add FPV to the second sentence before the word Spotter
• The General section was included to declare that when operating in accordance with AMA’s policies it is done for non-commercial purposes as a hobby/recreational and/or competition activity; all FPV flights must be conducted in accordance with AMA’s current safety code and any additional rules specific to a/the flying site/location; the flight path of an FPV aircraft shall be limited to the location and boundaries AMA members have been granted permission to overfly
• Item 3.b) was changed to delete the words ‘hand off’ and replace with ‘hand over control’
• There was a brief discussion on making sure the pilot and spotter are in sync regarding instruction pertaining to the direction/orientation of the plane; whether flying away from or toward the pilot. No definitive action was taken in response to the comments
• Item 3.h) was deleted
• Item 4.b) exists in the current AMA safety code and will be used; if it changes the committee will re-address the issue
• Item 4.c) the only way to allow for speeds over 70mph would be to mandate the use of a buddy-box system, and the committee was opposed to that idea. It was also suggested that if a pilot wanted to fly over 70mph, a waiver may need to be issued. There was no definitive action taken to change 4.c) in response to the comments.

It was approved by acclamation to approve AMA Document #550 Radio Control Model Aircraft Operation Utilizing “First Person View” Systems, as modified July 21, 2012.
Modifications- item 1.d) second sentence add FPV before the word Spotter; item 3.b) now reads: The FPV pilot must brief the FPV Spotter on the FPV Spotter’s duties, communications and hand-over control procedures before FPV flight; item 3.h) delete this item.

Document 560 was then reviewed; it also has five sections (Definitions, General, Operations-Requirements-Limitations, Range-Altitude-Weight-Speed, and Recommendations & Information.
Discussion:

• Document 560 is now titled Radio Control Model Aircraft Operation Utilizing Failsafe, Stabilization and Autopilot Systems
• The chairman noted the systems are much more advanced than they were ten years ago
• Item 3.d) concern was expressed that the systems have the ability to control flight path and as an example, would allow a turbine to return to home. The way this item currently reads, it would not allow a turbine to return to home. R. Hanson noted that this feature could be programmed to send an aircraft to a safe area in front of the pilot where it could circle, or any safe location within VLOS. Concern was expressed with allowing individuals to use programmable technology with AMA’s consent and what that may imply. It was pointed out that item 2.a) states that all model aircraft flights utilizing stabilization and autopilot control systems must be conducted in accordance with AMA’s National Model Aircraft Safety Code and any additional rules specific to a flying site/location. J. Rice suggested taking ‘Turbine powered’ out of item 3.d) and have it say ‘model aircraft exceeding 15lbs and 70mph may only be flown using an autopilot return to launch feature. The chairman was okay with that change. Hanson cautioned that as our aircraft become more akin to what is in the UAS (cameras, autopilot for automated flight, etc) it will continue to cloud the line of distinction between model aircraft and UAS, and may not dissuade the need for regulation and there is the potential for unintended consequences
• Item 3.e) was included to explain to those individuals new to stabilization and autopilot systems, what is really involved
• Item 4.c) is included because Document 560 can be used as a stand-alone document NOT utilizing FPV
• Delete the second sentence in the statement contained in the box at the bottom of page 2 of 2 (delete ‘Enforcement of the safety criteria established in the sUAS rule will be left to the FAA.)
• The chairman stated the intent is to take the revised document approved by Council and have it reviewed by a knowledgeable group designated by the committee, President and ED

It was approved by acclamation to approve AMA Document #560 Radio Control Model Aircraft Operation Utilizing Failsafe, Stabilization and Autopilot Systems, as modified July 21, 2012.
Modifications- item 3.d) now reads: Model aircraft exceeding 15lbs and 70mph may only be flown using an autopilot return to launch feature; boxed statement at bottom of page 2: delete second sentence (Enforcement of the safety criteria established………).

Non-dues Revenue (Appendix VI)
During a meeting on Friday Council went through in detail the proposed bylaws for the charitable foundation; the chairman reviewed changes that were made. ARTICLE VI BOARD OF DIRECTORS, Section 2 - Concern was expressed relative to communication between the Executive Council and the foundation board. Council felt there needed to be an individual whose primary responsibility is to keep Council apprised of the foundations activity. That individual can either be an Executive Council member that is on the foundation board, or if no Council member is on the board, Council shall appoint a representative who may or may not be an Executive Council member, as a non-voting, ex-officio director of the corporation. A change was also made to Section 2 regarding the number of directors of the corporation; the number shall be no fewer than five (5) and no more than fifteen (15) of which no more than twenty percent (20%) may also be members of the Executive Council of the Academy of Model Aeronautics (“Executive Council”).

The revised document as presented today shall contain a revision number and date of revision, with the President’s initials (identified as Document #1 7/21/2012).

MOTION II: It was moved by J. Wallen (IX) and seconded by C. Bauer (VI) to approve the Bylaws of the Academy of Model Aeronautics Foundation, Inc. Document 1 as presented July 21, 2012. (This is approval of the Bylaws only and provides for the creation of a foundation.)

MOTION passed unanimously

MOTION III: It was moved by J. Rice (VIII) and seconded by J. Soto (V) to approve the formation of a Foundation as per the previously approved Bylaws in MOTION II.

MOTION passed unanimously

The chairman reported one of the first missions which will be started in parallel with this activity of being duly registered in the state of Indiana and any other registrations, is to take on the task of finding the initial placeholders for the people we would like to have be on the foundation, not necessarily on a permanent basis. This is a way to get started until we have the permanent members of the foundation identified and approved by the Executive Council.

Nominations
On Friday Council reviewed the nominations received for each district; there were no controversial issues and all required paperwork had been submitted.

It was approved by acclamation to accept the report of the Nominating Committee as presented. Names to appear on ballot are:

Dist II - Eric Williams
Dist III - Nelson Gould, Mark Radcliff, and Gary Slusser
Dist IV - Bliss Teague
Dist VI - Dale Arvin, Jonathan Cameron
Dist VIII - Randy Brown, Mark Johnston
Dist X - Lawrence Tougas

Scholarship (Appendix VII)
Council received a copy of the committee report and results. The District VP’s should contact the recipient(s) in their district to inform them of their scholarship award; it was suggested that the respective VP’s try to get some type of local attention for the recipient (picture in local paper, on local news, etc.)  C. Brooks will notify the local and state media of each recipient. 

It was approved by acclamation to accept the report of the Scholarship Committee as presented.

It was reported that the Sherrow Scholarship (created in 2008) has not reached allocation amount yet.

Hall of Fame (Appendix VIII)
Council received a copy of the committee report and results. It was suggested that the VP’s try to obtain the same type of local attention for the recipients of the HOF as they do for the scholarship winners.

It was approved by acclamation to accept the report of the Hall of Fame Committee as presented.

Letters signed by the President have already been sent to each of the recipients; the respective VP’s are encouraged to contact them as well.

Tom Neff, AVP from District IX addressed Council at this time; he has been in Muncie participating in the Nats. The club he belongs to lost their flying site. Through the flying site grant program, AMA was an integral part in helping them to get funding to relocate and establish a new club. They hold multiple TAG days; work with high schools and Civil Air Patrol groups. He thanked Council again noting AMA’s investment was well received.

EVP Proposal
EVP Gary Fitch presented an idea that was a result of discussion during the Marketing/Membership committee meeting; it had to do with job descriptions for VP’s and AVP’s and how they relate to Leader Members. Fitch proposes the establishment of an ad hoc committee to develop suggestion and recommendations to present to Council. Discussion included this was a positive idea and would eliminate confusion; there are unique differences in how each district approaches things and the committee should look at a general format; and separate district identity should not be jeopardized. The President appointed G. Fitch as chairman of the Ad hoc Committee on General Guidelines for VP’s, AVP’s and How They Relate to Leader Members. The chairman and President will appoint committee members.

Lunch and Executive Session

7. Old Business

FAI Blue Book
The ‘Blue Book’ is the program with which the FAI program is run. The committee went through the book and made cuts to reduce FAI expenses (as charged by Council).

C. Pierce reviewed changes that were made. She noted one of the biggest changes is the requirement to encourage more participation in the programs in order to receive funding. In the past couple of years, funding has been cut to U.S. representation at the CIAM meetings. HQ is taking more responsibility with the team selection committee to ensure that their programs are run in a manner acceptable to the FAI Executive Committee. Each sub-category in a discipline (for example: F1A under Free Flight) will be responsible for maintaining the required participation to maintain funding.

In the past AMA has paid for each team member’s entry fee, banquet, hotel, and provided each team member $400 for other expenses such as travel. The revision proposes a flat fee of $1,000 per team member. If every team were to qualify under the new requirement and send a full team the most the expense would be is $98k per two-year cycle. Funding is based on both performance AND participation.

Discussion included the bar has been raised a little in the performance criteria but AMA is more strict in the participation criteria; those teams that mostly always qualify for funding based on their performance will now be required to maintain a level of participation to retain funding; it was noted that Mechanics are funded by AMA only when one is required by the FAI rulebook; the FAI continues to add WC events without sun-setting others and this will dramatically impact (negatively) what AMA can fund in the future;  cuts were not made to the Junior Programs; and there is a provision for sunset teams (F4C for example) which allows for re-instatement and for a new program to be created.

The revisions represent a significant 50% reduction to the FAI budget and Council members should be prepared to respond to participating members questions on these cuts. The revised program affects participants starting with those trying for the 2014 World Championship teams; commitments have already been made to those teams competing in 2013 that had team selection programs in 2011.

When the President meets with the FAI President in August, one point for discussion will be the opinion that the fees AMA (the U.S.) pays to the FAI are disproportionate to the services it receives.

RC Flight Deck Evaluation
Following review of the program offered A. Argenio is of the opinion that the system is designed for a different intent than what the AMA is looking for. He noted that AMA’s system was found to be superior as it performs event sanctioning in a manner consistent with procedural requirements used by Contest Directors and Contest Coordinators of the Academy.

The ED reported that M. Kranitz has contacted AMA HQ and asked for our database of AMA clubs as he is building a club locator. Following a brief discussion, the majority of Council agrees that the ED should inform him we are not interested and explain that we have a current operating contract with another company. 

8. New Business

RC Flight Deck proposal
Mike Mosbrooker and Andy Argenio will consult with M. Kranitz on his proposal and AMA’s sanctioning process. Mosbrooker requested that HQ continue to get the sanctioning software working in headquarters. An update will be presented at the July 2012 EC meeting.

Introductory Pilot Program Fees
L. Tougas reviewed the program as it stands now. He encourages clubs in his district to take advantage of the program and to mirror the offer of 60 days of membership in their own club while they build a relationship with the individual, with the hopes that by the end of the 60 days they are a member of both the AMA and the club.

The $5 fee is to help offset AMA costs with administration of the program. Tougas is proposing eliminating the fee and having the introductory pilot instructor retain that designation until such time as the club informs the AMA he is no longer an instructor with that club.

The Executive Director spoke to the discussion Council had Friday in trying to connect with local clubs and let those clubs and members, be advocates and ambassadors for the Academy. The discussion turned to how is AMA informed, if not by the club or instructor, that an instructor is no longer associated with the club yet his membership card still denotes instructor. It was suggested that an annual review of a clubs instructors be done during their re-charter process.

MOTION IV: It was moved by L. Tougas (X) and seconded by E. Williams (II) to eliminate the $5 annual fee associated with the Introductory Pilot Program; effective January 1, 2013.
MOTION passed unanimously

The intent is to keep the designation of Introductory Pilot on the individual’s card until the club informs HQ’s the individual is no longer a member of that club.

Suspension of Membership
The proposal requests the power to levee a temporary, immediate suspension of AMA membership for documented serious breaches of the AMA Safety Code. A serious breach is a documented action that threatens life, property, or manned aircraft, and where the member refuses to correct their actions. Suspension will occur when the President and two Council members agree to its implementation. The temporary suspension of AMA membership shall be for a period not to exceed 90 days, or until the Executive Council can meet to affect a permanent resolution, per Article V, Section 3 of the AMA By-Laws, to the membership in question.

Discussion included F. Gora reported from the Standing Rules that the Executive Council may at their discretion promulgate policies and procedures relating to discipline of members which do not justify expulsion from membership. Council has the authority to create a policy to remove all benefits, rights and privileges associated with membership including insurance coverage. Any policy generated should include this language. Most instances are initiated at a district level and would eventually come to the board if the individual refuses to correct their actions. Concern was expressed relative to defining a procedure that would inform everyone that a particular individual had been suspended; it was suggested this could be accomplished by sending notice to clubs within a specified radius. A preliminary injunction could also be a possibility.  Legal counsel noted that typically in membership organizations where there is a suspension there is a due process right; Council was strongly advised to take that into consideration when creating this policy. It is agreed that many incidents could and should be handled at the club level however there are instances where a club field is not involved and additional immediate action is warranted. Legal counsel suggested he review the proposal and add a line or two in terms of ‘response’ and ‘hearing’; he will send the revised document to the ED within seven days for circulation to Council.

Flying Site Assistance
T. Stillman presented an overview of his activities. Since June of 2010 when the position of FSAC was created, Stillman has over 200 files related to serious flying site issues; 79 files are open at this time. He has assisted several new clubs this year obtain new flying sites.

The Tustin Blimp Hangar site runs the risk of being demolished; currently a group of clubs runs several events there.  A group of investors and a historical group are trying to get national historic designation for the site which would allow part of it to be used for model aviation activity.

Work continues with the Flying Site Assistance Volunteer program; volunteers organized for and will attend state shows/conventions in San Diego, CA September 5-6; Raleigh, NC August 16-17; Salem, OR September 27-29 and San Marcos, TX October 1-3.  The message to be presented will be expanded to include all flying sites not just park pilot. If a volunteer receives positive leads at the show it will be the responsibility of the volunteers following the event, to partner up with a club president or representative as well as the person they made contact with, to investigate the possible site(s).

Stillman’s budget next year will reflect the success of this program as to whether to continue it the following year; the budget was $1,000/show. J. Rice suggested giving those volunteer that attend the show, AMA shirts so they can professionally represent the Academy; Tony stated he will take care of that.

Stillman reported county commissioners and park/rec people are expressing issues with the flying site layout diagram; they are under the impression that park flyer sites must meet the flying site recommended layout offered in the membership manual. Tony is investigating ways to differentiate between the two different types of sites; he is hoping to create a new pdf document depicting a park flyer site. The new pdf document will require Council approval.

He reported that 6 planes flying on 2.4 were recently brought down in one weekend as a result of seismic testing (on 2.4) down the road from a flying site; it should be understood that the state or county can use 2.4 for scientific or education use. He just wanted to bring this to Council’s attention.

The ED reported that the page count in the magazine has increased a bit and to bring it back in line where it belongs, the FSAC column will be bi-monthly with G. Hahn’s column.

AMA On-line Forum
The ED reported the forum was created some time in 2009. It has almost 2700 members and out of that, 2350 have made one post or less; and 90% of those posts come from 10 members. The proposal is to close the AMA forum; it is believed this can be done now because the blog system is now up and running. The blog system is a quicker way to get better information to our members; and eliminates the potential for conversations to get dragged off track.  HQ continues to refine the ticket system (Ask AMA) where someone can ask a question and get an answer within 48 hours by a staff person; and creating the knowledge base mentioned earlier that will supplement the Ask AMA system on-line. 

It was approved by acclamation to shut down the AMA Forum.

Request for Mailing Labels
With the election coming up, the ED requested Councils guidance. He reported that AMA use to sell a set of mailing labels to candidates that wanted to reach the constituents in their district (it originally started out as labels for club contacts but has since expanded.) He is looking for guidance in how far the Council wants to go in providing that resource to the election candidate. Bauer recommended charging a flat fee scale, per 100 labels; if the candidate wanted to email something they should provide the email document to AMA HQ, who in turn will provide the service of emailing it for a flat fee per 100 sent out. He recommends charging more for emails than for labels (more HQ labor involved for emails). J. Wallen suggested utilizing the systems that was mentioned in yesterdays meeting (cost is around .005 cents/email.); there would be a one-time set up fee however. Council did not object to providing down to the individual member level but there must be a fee involved. J. Rice feels that if an individual is volunteering to run for a position to help us run the organization, we should at least provide as a minimum club email addresses for free (club contact only); must inform all candidates of this if approved. Wallen suggested providing the email addresses for district leader members at no cost, as well.

Bauer reiterated that AMA must charge for labels or HQ-sent emails. Council was cautioned about providing individuals email addresses to a third party. J. Rice suggested giving candidates XX amount of funds to spend on the campaign and they can’t go external to solicit additional money for the election.

The ED heard from Council that there must be a charge involved and none of Council has an issue with sending to every member if the candidate is willing to pay for it. Based on the discussion the ED will generate a policy for Council review.

AMA EC Discussion Forum
Argenio investigated programs that could be used by Council members as a bulletin board type forum. The purpose of it was to allow for engagement, collaboration, have storage capabilities, and provide transparency to what committees were doing; it could be private or open. If the site were used to its full capability, it could be the vehicle that allows new Council members to come up to speed.  It could be used as a place where Council members share comments regarding upcoming agenda items which would cut down on the discussion periods during EC meetings. He provided a link and password to each EC member to play with what he had done; he also provided simple instructions on how to use the forum. He feels he could find a work-around to compatibility issues. He is offering this forum as a suggestion and would like the ED to have this password protected system designed into our web site as an EC Discussion Forum.

The President thought this could be a good idea if all Council members utilize it. They need to experiment with the system for a period of time and provide input so Argenio knows how to refine it.  Once refined, Argenio will request permission from the board to work with the IT department to use this as a resource on how the Council collaborates.

He asked Argenio to investigate the cost for his eventual vision of the system and bring the item up again at the next Council meeting. 

VP Orientation
Bauer suggested that immediately after the election the newly elected candidates are notified there will be a two day meeting/orientation at AMA HQ to introduce them to and become familiar with how things work. The ED will arrange for orientation to be held before year-end. 

Committee Meetings
A rough estimate on the cost of committee meetings per year is $70k. Bauer suggested that all committee meetings be done via conference call (GoTo Meeting); any exceptions would need to have prior approval from the President. There was no opposition to this expressed by Council members.

Camp AMA
J. Rice reported 17 youngsters between the ages 13-17 attended the camp for training and flying with experts R.J. Gritter and Nick Maxwell. Rice stated the future of model aviation is in great hands if those that attended the camp represent modelers across the United States.

The camp was supposed to be broken into two groups; novice and advanced. Campers performed demo flights for evaluation to determine in which group they should be placed; when the demo flights were done it was clear there were experts, advanced and novice pilots. The novice pilots were taken to Site 4 for more personal instruction but they preferred to be at Site 1 with the rest of their friends, and Nick and R.J.; this turned out to be a good thing as some of the better pilots took the younger ones under their wings and worked with them.

Texas Roadhouse and Applebee’s sponsored the camp and provided lunch and dinner for the campers at no charge. Rice gave kudos to Bill Pritchett and Jessy Symmes; Jessy acted as dorm mom, den mother and developed a positive relationship with the campers.

During the camp some of the pilots created a YouTube site and posted videos taken during camp; those that created the site are letting other attendees send them things to be posted on the web site. They asked Jessy if it would be okay for them to put a button on their web site that would allow people to donate to Camp AMA 2013; the response was an overwhelming “Of course you can”!

Two of the youngsters attending the camp were sponsored by clubs in their districts; each VP should encourage clubs in their district to do the same thing. Rice stated he was very proud to have been a part of the camp this year.

AWARDS
All awards were approved by acclamation

The meeting adjourned at 5:06 pm

NEXT MEETING
October 20-21, 2012 Muncie, IN