Executive Council Meeting

November 1-2, 2003
Muncie IN

Official

Note: All minutes are unofficial until approved at the following Executive Council meeting (February 7-8, 2004).

Motions:
I       To accept the budget for 2004, as amended.
II      To amend the 2004 budget by adding ...
III     To accept the document titled SAFETY REGULATIONS FOR FIXED/ROTARY WING MODEL AIRCRAFT GAS TURBINES ...
IV    To accept the Nominations Ad Hoc Committee recommendations pertaining to ...
V     To accept the recommended change to the Standing Rules relating to ...
VI    To accept accept the Mission Statement for Model Aviation Magazine.

The following were approved by acclamation:
To approve the minutes of the July 12, 2003 EC meeting as presented ...
To approve the bid for the United States (AMA) to host the 2007 F3C Helicopter World Championships.
To approve the mail votes.
To approve the sanction for the 2004 National Aero Modeling Championships as an “AAAAA” event.
To approve the awards.

In Attendance
President's Report
Executive Vice President's Report
Executive Director's Report
NAA Report
Committee Reports
Old Business
New Business

The Executive Council meeting was called to order at 8:05 a.m. by the President.

District X VP, Rich Hanson was not in attendance, however he appointed a representative to sit in his place. The President noted the representative does have the authority to make and second motions, but does not have the power to vote. If it becomes necessary, Hanson could be reached for his vote.

IN ATTENDANCE

President Dave Brown, Hamilton, OH; Executive Vice President Doug Holland, Raleigh, NC; District Vice Presidents: I-Don Krafft, Duxbury, MA; II-Dave Mathewson, Baldwinsville, NY; III-Bob Brown, Bradford, PA; IV-Bliss Teague, Hickory, NC; V-Jim McNeill, Birmingham, AL; VI-Charlie Bauer, Norridge, IL; VII-Bill Oberdieck, Southgate, MI; VIII-Sandy Frank, Weatherford, TX; IX-Russ Miller, Carrington, ND; XI-Bruce Nelson, Spokane, WA; Executive Director Joyce Hager; NAA Representative Don Koranda; and Felix Gora, General Counsel. District X was represented by Jim Giffin.

Attending from HQ staff were Jay Mealy, Tom Schwyn, Steve Kaluf, Vicki Barkdull, Mary Hurn, Mary Lou Vojslavek, Colleen Pierce, Sheila Tweedy, Rob Kurek, Bob Hunt, Frank Granelli, and Greg Minch.

Also in attendance were Bob Underwood, AVP Dist. VI; Bill Lee, AVP Dist. VIII; Frank Roales, AVP Dist. VI; Randy Elliott, AVP Dist. IV; Don Lowe, Safety Committee; Terry Nitsch, Safety Ad hoc Committee; Steven Ellzey, JPO, and Shirley Teague.

PRESIDENT’S REPORT

  • S. Kaluf put together a proposal for AMA to bid to host the 2007 F3C Helicopter World Championships. In order to present this bid at the FAI meeting, it requires Council approval.

    It was moved, seconded, and approved by acclamation to approve the bid for the United States (AMA) to host the 2007 F3C Helicopter World Championships.
     

  • Use of RC Devices-Potential of RF Interference: Council has received copies of the document relating to BPL (Broadband over Power Lines) filed with the FCC indicating our concern. Kaluf has been monitoring activities. It was discovered that in the city of Manassas Virginia, they have been given the go ahead to put the entire city on BPL. This covers the frequency range 1.8 MHz -80 MHz –which means it includes all the frequencies we use. It will also make things difficult for the HAM users. The Frequency Committee is monitoring the situation closely. The Frequency Committee will meet after the first of the year. During that meeting an operating 2.4 GHz radio system will be demonstrated. The Committee has a letter from the FCC attorney indicating that it is legal to operate in this range (as secondary users) without a specific permit. The Committee is also investigating something called 27 MHz splits. They are used in Japan and are also being used in the U.S., primarily by RC car users. The splits are frequencies which are inserted in between the legal FCC frequencies that we are currently using on 27 MHz.
     

  • The President solicited input from Council: to what degree is it felt that AMA and HQ’s should provide direct support for fund raising for individual WC teams? AMA has received requests from FAI teams for headquarters support in terms of writing letters for fundraising for individual world championship teams. With regard to the particular request received from the scale community, the President agreed that AMA would write a letter of introduction for the team, naming the individuals as legitimate teams members and the world championships they would be attending. This would be a generic letter, basically addressed ‘to whom it may concern’ that the teams could distribute to industry etc. that might be interested in assisting them financially. It was pointed out that there are 14 world championship teams over a 2 year cycle. AMA should not provide club mailing lists as the clubs would not be amenable to being inundated with funding requests. It was also noted that club information is available to anyone via the web site; and that the individual teams could themselves contact manufacturers and corporations for support.

    As a result of the above discussion, it was determined that AMA would supply only a generic letter of introduction indicating/verifying the names of the team members and the world championships they will be attending, as legitimate. No request for funding assistance will be mentioned. There will be no further involvement in fundraising for individual teams other than providing this generic letter.
     

  • Discussion on the world record recently accomplished by Maynard Hill produced a few concerns relative to the relationship between AMA, FAI, AMA Safety Code and definitions. Before a record is claimed as such by the FAI, it must be accepted by the national aero club of the country of origin of the record attempt. The addition to the 2004 AMA National Model Aircraft Safety Code regarding autonomous flight could preclude Americans from being able to set world records. Suggested solutions included: it was suggested the FAI definition of a model airplane and AMA’s definition be kept in accord; adopting a mechanism that would allow for the waiving of a requirement of the safety code; waiver requests could be reviewed and granted by the President and one or two of the following:  EVP, ED, Tech. Director, and the Special Services Director. The waiver should be designed to include special circumstances as well as record attempts. A committee of the President, S. Kaluf, and B. Underwood will work to propose the composition of a ‘waiver committee’ and the rules associated with it, for a presentation at the next meeting. The committee should include in their discussion: maintaining contact from the ground; keeping eye contact with the model; and un-enhanced visual contact.

    At the conclusion of this discussion it was stated that with the expansion in technology, it is difficult to regulate all aspects of aero modeling, and may be time to redesign the concept of the safety code.

    Note: Within the next few weeks, the President will bring the model used in setting the Trans Atlantic record to the museum along with an earlier distance record model.
     

  • Dates for 2004 Executive Council meetings: February 7-8; April 24-25; July 2-3; October 30-31. The Budget Committee will meet on October 8, 2004. These dates will be put on the web site.

EXECUTIVE VICE PRESIDENT'S REPORT 

  • The EVP and V. Barkdull met with the bank portfolio manager to restructure the objective and balance within AMA’s investment portfolio to better fit the market and AMA’s budgetary needs. AMA’s market situation is approximately $260k in the profit at this time and the EVP is comfortable with where we are for the remainder of the year.

EXECUTIVE DIRECTOR'S REPORT 

To place Michael Moss’ name on the ballot for the 2004 election. Passed.
To award the Distinguished Service Award to Kai Jensen. Passed. 

  • A member requested Council review a recently submitted Urgent Rules Proposal. S. Kaluf explained the process for this type of proposal and determined the submitted proposal met the criteria for urgent consideration. Kaluf solicited input from the contest board chairman and he concurred. The proposal has gone through the appropriate process and has been implemented.
     
  • Headquarters is putting together a business disaster recovery plan. M. Vojslavek is working with a committee on employee safety relative to tornadoes, fire drills, etc. Three defibrillators have been purchased and twelve employees have currently been trained on their use.
     
  • The ED received a letter from D. Watts indicating that Chrysler is requesting AMA’s involvement with an RC flight school during Camp Jeep 2004. Funding for AMA participation depends a lot on where it is located and clubs in the area willing to work. It was suggested that since Chrysler requested AMA’s participation, they may be willing to provide some financial assistance. The majority of Council supported the idea and the ED will pursue with no firm commitments.
     
  • R. Kurek introduced two projects currently in progress. He and B. Hunt are investigating the concept of a coffee table book, perhaps focusing on the Navy Nats. Hunt indicated that even if the book never came to fruition, those years must be chronicled and archived. Since M. Smith is working with a company on putting together the history of AMA, Hunt will work with him. Kurek introduced Frank Granelli. He is AMA’s new on-line editor for Sport Aviator which is an electronic magazine supplement to Model Aviation focused on new fliers and potential new members. Granelli presented the expectations for the publication.

NAA REPORT

  • At the fall awards program, NAA will feature prominently M. Hill’s model used in the world record. Expect over 200 people to attend bringing many disciplines together. Koranda informed Council of various awards to be presented and their recipients, including the Air Force McKay Trophy being presented to the crew of GRIM 31 (modified C130).
     
  • FAI General Conference-Koranda cited four issues he felt were important enough that he needed to bring to Council's attention. Those issues included subscriptions; WADA (World Anti Doping Agency); WAG (World Air Games); and Conflict of Interest.

Subscription system: based on the number of air sports people in each country. It was questioned whether countries were providing accurate information. The Executive Board determined that through the availability of other information sources, these numbers could be verified. Another issue has been the voting power within the FAI and whether larger countries should have more votes to reflect their financial contributions. Koranda felt it came out positively where the United States and other large countries will have more votes. A new system will be implemented in 2005.

WADA: Koranda wanted to raise the level of awareness on this. WADA is trying to put all the rules for doping in the control of one central agency. Koranda noted an incident of drug testing for an air sport (parachuting) in France. As far as testing done in the aero modeling community, Koranda felt it is fully possibly that is could be done in international competition. An area of concern for the future is the idea of ‘out of competition’ testing which is where the top athletes are identified and agree that they will allow themselves to be tested periodically. Koranda explained why in his opinion, the FAI was under pressure to accept the WADA code. The Air Sport Commissions need to take the lead on this and each was asked to add a discussion of the WADA code to their 2004 agendas. The General Conference has called for a special meeting between Air Sport Commission delegates and the medical commission to discuss how to handle the issues.

WAG: Two bids were received for the 2005 World Air Games (Poland, Malaysia) with a final decision to be made November 30. As a result of monetary and technical expertise problems experienced by the proposed host countries, Koranda felt there would not be air games in 2005; but feels there is still the desire to put on the World Air Games in 2007.

Conflict of Interest: Koranda has been encouraging the FAI to address this issue for some time. After 3 years they have come up with a statement. It basically states that if you are involved in FAI operation and you have a potential conflict, you must advise us of that conflict before you make any decision that would have any impact on the decision. 

  • NAA believes there is an interest in and is working on a new product called Sporting Performance.

At this time the President requested a moment of silence for Dave Gish (previous VP Dist. VII).

COMMITTEE REPORTS

Budget

Note: The motion to amend the budget (MOTION II) was voted prior to voting on the acceptance of the 2004 budget (MOTION I). 

MOTION I: Moved and seconded to accept the budget for 2004, as amended.
MOTION passed unanimously.

The committee spent a day with HQ staff; he commended the ED for keeping within the budget. The chairman informed Council of three items which were inadvertently omitted from the budget and need to be added. The President acknowledged the Contingency Fund that was built in to the budget to handle expenditures Council may vote in over the year. It was pointed out that the senior citizen dues amount represents a loss of $390,000 as a result of the discount offered to them.  

MOTION II: Moved and seconded to amend the 2004 budget by adding $121,000.
MOTION passed unanimously.

Intro Membership/Park Flyers Update

Council received an update on the promotional items in place, such as ads running in Back Yard Flyer, Fly RC and Model Aviation; the AMA Website link that puts the new applicant directly through to the on-line application site; and the Virtual Phone Message which allows 24/7 access for club secretaries, safety officers, instructors, etc. The Introductory Membership program was launched at the Hobby Visions Show in Las Vegas. Schwyn indicated that the Hobby Visions Show and the RCX Show have a significant different direction-not aimed at traditional aviation modeling group as we know it. The committee is tracking where those who are joining under the introductory membership program are coming from. A large percentage is coming in from the non-traditional modeling site. Paper and email notices will be sent to those temporary members, enticing them to join with full memberships. The temporary membership card does not look like the traditional membership card; the temporary card is an email generated piece.

Mathewson explained that the URL site (www.parkflyers.org) had been dormant for the last couple of years due to the lack of resources, time and revenue. The District II web master has been working on creating the technical aspect of the site and B. Aberle has volunteered to supply the content. It is hoped to go live with that site by the end of the year. This site is directed strictly to the true newcomer; the low end park flyer buyers and should be a nice compliment to the new Sport Aviator on-line magazine.

Development of tier-level for flight level achievement program

The President clarified that the intent of the Committee was to determine how to evaluate an individual’s competency and award a level of competency award. Committee should concentrate on developing what the testing methods should be. (How to determine what an individual’s level of competency with a model airplane is so it can be established they are a one-star flyer or two-star flyer, etc.)

At this time the President asked for any additional items to the agenda. (This was overlooked earlier in the meeting.)

Liability Protection for paid instructors

Council members received an updated copy of the draft program. The chairman briefly explained the 8 items. It was decided to hold discussion of this item until after Executive Session.

Safety (Appendix I)

The chairman touched on several of the items that were discussed at the Friday October 31, 2003 meeting.

Those items included:

There are individuals concerned that models could possibly carry weapons, etc. We need to be more aware, particularly in the larger, experimental class, of scrutinizing aircraft to determine there is nothing suspicious. Lowe will draft something for the inspectors that will advise them of what to look for. People need to understand that AMA is proactive in this area;

3-D Flying- At mixed events, this type of flying can clog the center of flying space. It has not happened yet, but Lowe will draft something for event directors on how to control this and keep it from becoming a problem;

A safety bulletin has been put out regarding lithium batteries. The committee would like to see industry that sells these batteries involved in establishing standards and in promoting safety;

Discussion of possibly putting weight limits on indoor models (RC); and

Concern with the possibility of turbines starting fires- These are high performance planes and must be flown by capable people. A bulletin will be sent out defining the concerns and how one should function in high fire risk times.  

The Safety Committee chairman asked a group of individuals to look at the safety regulations for gas turbines. They were tasked with updating the waiver process and creating a reasonable balance between enjoying the hobby and minimizing risk. The claims history on turbines has been very good. The Safety Committee unanimously supports the ad hoc committee. This ad hoc committee focused on addressing proper pilot requirements; proper airframe requirements and proper flight line requirements. Changes proposed to the document SAFETY REGULATIONS FOR FIXED/ROTARY WING MODEL AIRCRAFT GAS TURBINES were reviewed. Focus was put on the ability a pilot should possess, for the privilege of flying these aircraft. Nitsch explained that the turbine engine technology is such that approval of a production engine is a thing of the past however AMA does retain the right to exclude an engine which is believed to exhibit a safety concern. Continued discussion included concerns with the extent of thrust; amount of fuel; maximum velocity; and speed limiters. It was expressed that the current procedures were not being adhered to and changes to the document were made to reflect what is actually occurring in the field. In the discussion of item 3, it was suggested that a note be added stating the engine should be operated within the manufacturer’s specifications.

Council reviewed the proposed changes to the pilot requirements. These items are not in the current document and were added to assure pilots are up to speed on their flying capabilities.  These requirements are part of the yearly waiver renewal. The methods of removing a waiver and the appeal process were reviewed.  After speaking with many JPO members, S. Ellzey indicated he felt sure 90% of JPO members would approve this document.

T. Nitsch explained the concerns with speed limiters. It was stated that in the past they have proved to be unreliable and the after market ones are difficult to program.

C. Maroney informed Council of a caveat that needs to be included which refers to current waiver holders. The first renewal for all those waiver holders that were grandfathered must have their renewals notarized beginning 2005.

MOTION III: Moved and seconded to accept the document titled SAFETY REGULATIONS FOR FIXED/ROTARY WING MODEL AIRCRAFT GAS TURBINES, with changes/corrections.
*Caveat: Any turbine waiver applied for this year (as of the time this document is voted on), is grandfathered in for the first year (2004). This means an applicant does not have to complete the 20 flights until their renewal comes up (for 2005). All those applying as of January 1, 2004, will have to comply with the requirements.
MOTION passed: 8 yes; 3 no (V, VII, IX); 1 abstain (NAA).

Prior to voting on the above motion, it was moved by J. McNeill (V), to amend the document items regarding static thrust and speed. This amendment died for lack of a second.

J. McNeill (V) then moved to table the item. This action failed due to lack of a second.

The chairman thanked the ad hoc committee for the extensive time and hard work afforded to this subject.

Nominating Ad hoc (Appendix II)

Council received documents for their review; the chairman noted nothing has been deleted and proposed changes are indicated in bold. Discussion included the time frame addressing when a nominee must be a leader member in order to be placed on the ballot; submissions by electronic mail, fax and certified mail receipt at HQ’s requirements; and for clarity, Headquarters responsibilities were added.               

MOTION IV: Moved and seconded to accept the Nominations Ad Hoc Committee recommendations pertaining to nominating procedures, as modified.
MOTION passed unanimously. 

MOTION V: Moved and seconded to accept the recommended change to the Standing Rules relating to Leader Members, as presented by the Nominations Ad hoc Committee.
MOTION passed unanimously.

Note: The changes made should go to the By Laws committee chairman for incorporation into the proposed By Laws changes that are being worked on.

Investigate methods to enforce reasonable safety practice on part of members-Ad hoc

The committee has nothing to report at this time and any ideas from Council would be appreciated.

NATS (Appendix III)

The NATS committee met in early October. C. Bauer was unable to attend as the Executive Council representative; D. Brown attended in his place.

It was moved, seconded, and approved by acclamation to approve the sanction for the 2004 National Aero Modeling Championships as an “AAAAA” event; with Indoor to be held May 26-30, 2004 and Outdoor June 25-August 6, 2004.

The period for the outdoor portion appears longer and that is due to the fact the CL WC will be held during that time frame. It was reported that the 2005 Outdoor NATS will be July 1-August 7, 2005, the Indoor times have not been scheduled yet.

The NATS Committee approved a couple rule book deviations primarily because of proposals in the system at this time. Competition Fun Fly has been added to the NATS schedule for 2004. S. Kaluf then informed of some new policies that will be put in place.

As instructed, the Committee addressed the issue of reducing the time frame of the NATS. This was due in part, to the fact some members expressed concern the site was not available to them during peak flying times.  After review, the NATS Committee was in agreement that the NATS can not be reduced in time without severe cutting of major RC events.

Control Line World Championships

Seven countries have completed initial pre-registration information; the on-line system developed by B. Lee for registration and tabulation is working well. Bulletins 0 and 1 have been mailed; Bulletin 2 will be mailed in the first part of December. Rule deviations will be presented for approval at the CIAM meeting in November.  Kaluf is expecting participation by 32 countries (approximately 500 participants which includes competitors, supporters, helpers and team managers.) Working with T. Schwyn, it is hoped to get some involvement from the City of Muncie; HQs should also solicit involvement from the tourism bureau; and contact and invite government officials to attend.

Due to an oversight at the beginning of the meeting, the following items were addressed at this time. 

It was moved, seconded, and approved by acclamation to accept the minutes of the July 12, 2003 Executive Council meeting.

R. Kurek indicated that at the last Council meeting, the Publications Committee presented a Mission Statement; however it was not voted on for approval by Council.
MOTION VI:
Moved and seconded to accept the Mission Statement for Model Aviation Magazine(Appendix IV)
MOTION passed
unanimously.

Prior to Council meeting in Executive Session, the following was presented:

D. Mathewson indicated that a member in his district presented the idea of creating a unique emblem to be affixed to all awards presented at the Nationals to add a level of uniqueness and prestige to the award. The item presented will be forwarded to the NATS Committee for consideration as something that would standardize the award; would be used in addition to the yearly NATS logo.

OLD BUSINESS

EVP Position Paper

No report

By Laws Update

No report. It was pointed out that this item has been passed on for two meetings. The ED was instructed by the President, to send a letter informing the individual that a written report on both of the above subjects must be presented at the next meeting (February 2004).

NEW BUSINESS

Allow turbine powered single engine jet mode airplanes a maximum of 1 ½ gals of fuel. And twin engines allowed a max of 3 gals of fuel.

This item was withdrawn.

Create an AMA Hall of Fame Implementation Committee

It was moved and seconded that Council create an AMA Hall of Fame Implementation Committee.

The President indicated that he has been doing some work on the Hall of Fame in the past few weeks and has had some conversations with the Chairman. It is recognized that the Hall of Fame process as it stands at this time, is not working. Problems as reported to the President are a result of a system that was created to determine who is awarded with recognition in the Hall of Fame. The President told Council revisions to the guidelines have just been completed. These revisions include the committee which votes will remain the same (all past presidents and one representative from each district); no absolute number on how many can be inducted each year; voting members can vote for as many people on the list as they want; and in the vote tabulation, any person who receives a vote from 60% of the committee from whom they get a ballot returned, is inducted into the Hall of Fame. The forms will remain the same. The revisions should be sent to the committee within the next week for their approval by a majority vote. The AMA President has no authority over the committee however, if the committee requests AMA take over the award, it would be considered. It is the President’s opinion that the new system be given a chance to see if it works. There was a brief discussion on how the chairman of the Hall of Fame Committee is selected; noting that it is the committee members who elect the chairman.

Following discussion, the second was withdrawn. There was no Council action on this item.

Discussion-Leader Member Complaints

Currently there is no course of action in place that would allow for the removal of Leader Member status from an AMA member. It was suggested that the individual review the Standing Rules as they relate to complaints regarding CDs, and return to Council with a motion that could be applied to complaints against Leader Members.

Re-word References Section of Leader Member Application

Following clarification this motion was withdrawn.

Discussion-Selection Method for Placing Candidate on Ballot

It was suggested that in place of a nominating committee determining which names be placed on the ballot, the names should be mailed to all club presidents in office at the time and ask them to determine who should be placed on the ballot.  The chartered clubs are the most visible element of AMA to the average member. Discussions included integrating the chartered club into more of the decision making processes of AMA; this could significantly improve the image of AMA and could result in increased participation in elections; it may remove the ‘good old boy’ perception of the AMA hierarchy; as long as we keep the screening process of the candidates for the required technical qualifications the same, the final vote as to whether the names are placed on the official ballot could be sent to club presidents and a majority of the responses returned would be placed on the ballot; we could also use the clubs to determine which names should not be placed on the ballot; and consider the composition of a nominating advisory committee.  The President appointed an Ad hoc committee to review the possibilities and present a more defined process aimed at the 2005 election. Committee is Bill Lee, Chairman; Bob Brown and Jim McNeill. B. Brown will be the reporting interface to Council if the chairman is not available.

ADDITIONAL ISSUES

The District IX VP asked whether any Council members have received complaints concerning the mandated distances during the running of pylon events. No other District VP’s indicated they have received complaints; the VP can issue a variance.

AWARDS

All awards were approved by acclamation.

The meeting was recessed until Sunday morning.

SUNDAY NOVEMBER 2, 2003

The Sunday meeting of the Executive Council was reconvened at 10:45 a.m. The President noted there was a quorum present. (Prior to the EC meeting, the Publications Committee met 8:00 a.m. – 10:40 a.m. Council members were invited to attend.)

In a brief discussion concerning Council’s interaction with Headquarters staff the President stated that Council members should at all times be working through the Executive Director, not necessarily directly with staff.  When this is not possible, the ED should be informed of communication between HQ and Council.

D. Koranda provided some information regarding the World Anti Doping Agency (WADA) to the President who expanded on where he feels significant problems could arise. This group is the performance enhancing drug testing organization used by the various Olympic committees for the adoption of guidelines for drug testing. It was pointed out that in the Olympics, participants are typically young, whereas in the international modeling community age ranges from the young to the elderly. The list of banned drugs considered performance enhancing is very all-encompassing; and among those are drugs used for treatment of osteoporosis and menopause; the list also encompasses drugs that are referred to as ‘masking’. This includes diuretics. The President of the CIAM voted in favor of this document, along with the vast majority of people at the General Conference. The AMA President wants to inform Council that this could become a very difficult issue to deal with.

The meeting was adjourned at 11:02 a.m.

NEXT MEETING

February 7-8, 2004 Muncie, IN

Respectfully submitted by JoAnne Brown, Recording Secretary for the November 1-2, 2003 Executive Council Meeting.